Executive Assistant

EPITEC; Los Angeles (CA); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking a detail-oriented Executive Assistant to provide high-volume administrative support for multiple executives. The role includes managing calendars, travel planning, and expense processing, focusing on streamlining tasks. The ideal candidate should excel in multitasking, organization, and communication.

Qualifications

• 2+ years of experience providing administrative support to 2 or more executives.
• Experience managing calendars, travel, and expenses for 2 or more executives.

Responsibilities

• Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders.
• Effectively communicate with leaders to learn business priorities and apply to support.

Skills

Multitasking

Organization

Communication

Tools

Microsoft Office

Concur

Job description

Position: Executive Assistant

Location: Remote, need to reside in PST time zone.

Pay: $34-39/hr

Type: W2, Contract

Overview: We are seeking a detail oriented Executive Assistant to join the team of our client. You would join an admin team that provides remote, high-volume support in calendar management, travel planning, and expense processing for multiple leaders (up to a 6:1 ratio). The role focuses on streamlining administrative tasks.

Must haves: Master at multitasking, organization, and communication and proactive approach

Nice to haves: Familiarity with Concur and outlook, experience supporting multiple executives simultaneously

Responsibilities

Core Administrative Support

• Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
• Learn and utilize internal and external tools to provide calendar support
• Effectively communicate with leaders to learn business priorities and apply to support
• Partner with leaders and other Administrative Assistants for meeting coordination
• Provide proactive time management recommendations to leaders
• Provide short-term coverage in-team as needed if bandwidth allows

Basic Qualifications

• 2+ years of experience providing administrative support to 2 or more executives
• 2+ years of experience managing calendars, travel, and expenses for 2 or more executives
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
• Experience with a Customer Relationship Management or ticketing system

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.