Senior Court Clerk - Probate Auditing Department

State of Missouri; Clayton (MO); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Pension plan

Generous leave

Health insurance

Job summary

State of Missouri’s Judiciary is recruiting for a Senior Court Clerk to perform advanced clerical work in the Probate - Auditing Department using an electronic filing system. You will process court cases, interpret accounting data, prepare reports, and maintain complex records with a high level of independence and accuracy.

This role emphasizes exceptional customer service, precision in audits, and compliance with statutes and court rules, while supporting a circuit judge and staff.

Qualifications

• Associate’s Degree or 60 semester hours and two years of administrative experience.
• Experience with technical office duties and court procedures preferred.
• Ability to communicate clearly and provide excellent public service.

Responsibilities

• Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
• Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures.
• Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports.
• Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice).
• Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing.

Skills

Customer service

Attention to detail

Independent judgment

Time management

Education

Associate’s Degree or 60 semester hours

Tools

Electronic filing system

Case management system

Job description

Job Location: Missouri Circuit Courts

The salary reflected represents the base pay for this position and does not include any differential for time-of-service pay for state tenure.

Why You'll Love This Position

A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.

We are recruiting to fill a Senior Court Clerk position which is highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system; providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction; or supervision of other staff.

General Duties

Perform technical clerical work in the Probate - Auditing Department which will include the following: reading legal and court documents as they apply to the financial transactions in decedent and conservatorship estates; interpreting accounting methods, financial records, and supporting documents; making detailed calculations based on all audit findings; communicating audit findings to court staff, practitioners and their support staff. Analysis and appraisal of petitions and documents by interpreting the information provided, researching the law, and verifying the court appointed fiduciaries have distributed the estate assets in compliance with the statutes. Reviewing the history of the filing records of estates, monitoring reports for delinquency and discrepancy and issuing and setting citations and orders for show cause. Auditing Clerks have a high degree of independence and discretion in the auditing and approval of settlements as well as their processing and approval of petitions related to their probate settlements. This position requires a working knowledge of bookkeeping, basic accounting, Probate statutes, practices and procedures.

• Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
• Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures.
• Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports.
• Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges).
• Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing.

Minimum Qualifications

Associate’s Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties.

Additional experience above the minimum stated may be substituted on a year for year basis for the required education.

EMPLOYEES MAY BE EXPOSED TO

Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence.

Preferred Qualifications

• Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
• Advanced knowledge of organization operations, functions and scope of authority of the court.
• Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
• Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
• Ability to maintain a variety of complex records and prepare reports from an automated system.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck.

Please send inquiries regarding this position or questions regarding employment with the Missouri Judiciary to: [e-mail]