Senior Administrative Assistant - Budget & Ops Lead

State of South Dakota; Pierre (SD); On-site; USD 57,859,000 - 59,926,000; Full time

Benefits offered by this job

Health insurance

Eleven paid holidays

Vacation and sick leave

Dental and vision insurance

Retirement benefits

Job summary

State of South Dakota, Department of Social Services - Division of Economic Assistance in Pierre, SD, seeks a full-time administrative professional. The role requires independent judgment in processing invoices, funding allocations, and payments while adhering to department policies.

You will coordinate conferences, maintain confidential records, and provide guidance on office procedures. The ideal candidate has a high school diploma or equivalent and strong skills in records management, Excel,

Qualifications

• Experience with records management and confidential information handling.
• Ability to communicate clearly, both orally and in writing, with staff, vendors, and the public.
• Familiarity with agency policies and procurement procedures.

Responsibilities

• Review invoices related to division expenses and allocate funding sources.
• Verify compliance with department policies and route payments for approval.
• Maintain statewide direct‑billing accounts with businesses and ensure proper purchasing procedures.
• Coordinate division conferences, meetings, and training events including logistics and payments.
• Prepare correspondence and reports; respond to inquiries from staff, customers, vendors, and the public.

Skills

Records management

Office communication

Confidentiality

Office software

Customer service

Independent judgment

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

State of South Dakota, Department of Social Services - Division of Economic Assistance in Pierre, SD, seeks a full-time administrative professional. The role requires independent judgment in processing invoices, funding allocations, and payments while adhering to department policies.

You will coordinate conferences, maintain confidential records, and provide guidance on office procedures. The ideal candidate has a high school diploma or equivalent and strong skills in records management, Excel,