Senior Administrative Assistant - Budget & Operations

Tompkins County; New York (NY); On-site; USD 23,000 - 32,000; Full time

Job summary

Tompkins County is seeking an organized Administrative Assistant – Level 4 to support a department head with day-to-day office management. Responsibilities include budgeting, supervising clerical staff, and handling calendar/meeting coordination.

The role requires multi-year clerical experience or a relevant combination of education and experience, with strong knowledge of office procedures and inter‑agency collaboration. Residency and civil service rules apply.

Qualifications

• Graduation from a regionally accredited or NYS college/university with a bachelor's degree and two years of full-time paid (or equivalent) experience in office management or senior level clerical position.
• Graduation from a regionally accredited or NYS college with an associate's degree and four years of full-time paid (or equivalent) experience in office management or senior level clerical position.
• Graduation from high school or equivalent and six years of full-time paid (or equivalent) experience in office management or senior level clerical position.
• Any combination of training and experience equal to or greater than those described above.

Responsibilities

• Provide high-quality customer service at all times.
• Develop professional networks with units the official interacts with.
• Assist in policy and procedure formulation for agency programs.
• Plan and supervise collection, tabulation and analysis of statistical and financial data.
• Coordinate and supervise maintenance of financial, payroll, personnel and attendance records.
• Supervise purchase, receipt and inventory of supplies and maintain records.
• Prepare preliminary budget estimates and draft budgets.
• Supervise preparation of records, reports and correspondence.
• Explain agency functions at meetings with civic groups and organizations.
• Monitor expenditures to maintain budgetary control.
• Maintain contacts with units and other departments to improve services.
• Review and update employee job descriptions with agency head.
• Supervise assigned clerical staff and related activities.
• Perform any other administrative duties as assigned.

Skills

Office management

Clerical experience

Budgeting

Supervision

Calendar management

Customer service

Team coordination

Education

Bachelor's degree

Associate's degree

High school diploma

Equivalent experience

Tools

Microsoft Office

Job description

Tompkins County is seeking an organized Administrative Assistant – Level 4 to support a department head with day-to-day office management. Responsibilities include budgeting, supervising clerical staff, and handling calendar/meeting coordination.

The role requires multi-year clerical experience or a relevant combination of education and experience, with strong knowledge of office procedures and inter‑agency collaboration. Residency and civil service rules apply.