SENIOR ADMINISTRATIVE ASSISTANT

Manning Personnel Group, Inc.; Waltham (MA); On-site; USD 100,000 - 115,000; Full time

Benefits offered by this job

Equity

Bonus

Job summary

MPG, Manning Personnel Group, Inc., is partnering with an early-stage biotech company in Waltham to recruit a Senior Administrative Assistant. The role supports executives with travel, calendar management, expense reporting, and drafting correspondence, while contributing to daily operations as the firm grows.

The ideal candidate is confident, professional, and capable of representing the management team with integrity.

Qualifications

• Bachelor’s degree or 5+ years of administrative support experience.
• Strong verbal and written communication skills are essential.
• Ability to work effectively and independently across a matrix organization.
• Ability to juggle multiple projects with superb accuracy.
• Proven ability to work under tight deadlines and pressure in a composed manner.
• Exceptional MS Office skills (Word, Excel, Outlook, and PowerPoint).

Responsibilities

• Manage outlook calendars for various executives.
• Coordinate and make arrangements for all meetings, events, workshops and seminars.
• Assist with domestic and international travel needs.
• Maintain an inventory of all marketing material and resources.
• Assist with creating/editing executive and/or departmental documents and presentations.
• Maintain and control corporate documents including legal summary spreadsheets.
• Type and format confidential and non-routine documents, handling confidential material effectively and discreetly.
• Assist with managing and tracking invoices and purchase orders and filing expense reports using manual and online systems.
• Support the operations and functioning of the office - monitor supplies, liaise with vendors, support HR with onboarding and support culture-building activities.
• Assist in managing office contracts and policies.
• Maintain professional and technical knowledge and provide IT support.
• Other duties as assigned.

Skills

Verbal and written communication

MS Office

Multitasking

Independent work

Education

Bachelor’s degree

Job description

MPG is partnering with an early-stage Biotech company that is seeking a Senior Administrative Assistant to join their amazing team in Waltham. This role is an exciting opportunity for a confident and professional individual with a ‘can do’ attitude. Responsibilities include travel arrangement and calendar management, expense reporting, and writing and drafting correspondence, among various operational responsibilities as the firm scales and grows. The ideal candidate is a friendly, energetic person with high integrity who can represent the management team with professionalism while interacting with peers, colleagues, industry leaders, and corporate executives.

Responsibilities

• Manage outlook calendars for various executives.
• Coordinate and make arrangements for all meetings, events, workshops and seminars.
• Assist with domestic and international travel needs.
• Maintain an inventory of all marketing material and resources.
• Assist with creating/editing executive and/or departmental documents and presentations.
• Maintain and control corporate documents including legal summary spreadsheets.
• Type and format confidential and non-routine documents, handling confidential material effectively and discreetly.
• Assist with managing and tracking invoices and purchase orders and filing expense reports using manual and online systems.
• Support the operations and functioning of the office - monitor supplies, liaise with vendors, support HR with onboarding and support culture-building activities.
• Assist in managing office contracts and policies.
• Maintain professional and technical knowledge and provide IT support.
• Other duties as assigned.

Qualifications

• Bachelor’s degree or 5+ years of administrative support experience.
• Strong verbal and written communication skills are essential.
• Ability to work effectively and independently across a matrix organization.
• Ability to juggle multiple projects with superb accuracy.
• Proven ability to work under tight deadlines and pressure in a composed manner.
• Exceptional MS Office skills (Word, Excel, Outlook, and PowerPoint).

Compensation

• $100-115k + bonus + equity

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.