Administrative Assistant Senior

Mass General Brigham; Massachusetts; On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403b retirement plan

Tuition reimbursement

Discounted MBTA pass

Job summary

Mass General Brigham in United States (MA) is seeking an experienced administrative professional to provide high-level support to the executive and management teams. The role includes managing schedules, coordinating meetings, handling correspondence, and performing clerical duties to ensure efficient office operations.

The position may also lead junior staff. Key responsibilities include preparing reports and presentations, organizing files, coordinating travel, and serving as the main liaison

Qualifications

• Experience in an administrative role, preferably in a healthcare setting.
• 5-7 years required and experience supporting senior-level staff preferred.

Responsibilities

• Provide high-level administrative support to executives and management.
• Manage schedules, coordinate meetings, handle correspondence, and perform clerical duties.
• Lead junior administrative staff as needed.
• Prepare, review, and edit reports and presentations.
• Organize electronic and physical files and assist with travel arrangements.
• Schedule and facilitate meetings, prepare agendas and minutes, and follow up on actions.
• Coordinate room bookings and catering for meetings.
• Serve as primary contact between executives and stakeholders.
• Draft and distribute memos and communications.
• Oversee supplies inventory and equipment maintenance.
• Coordinate with IT for technical support and equipment needs.
• Assist in planning special projects and events, monitor timelines.

Skills

MS Office Suite

Word

Excel

PowerPoint

Communication

Organization

Multitasking

Independent work

Healthcare regulations

Interpersonal skills

Education

High School Diploma or Equivalent

Associate’s Degree Business Administration

Associate’s Degree Related Field of Study

Job description

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.

Essential Functions

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project timelines and ensure deadlines are met.

Qualifications

Education

High School Diploma or Equivalent required or Associate’s Degree Business Administration preferred or Associate’s Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?

No

Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred

Knowledge, Skills and Abilities

• Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.
• Professional demeanor and ability to interact effectively with all levels of staff.

Additional Job Details (if applicable)

Department

MGH Radiology Department

Schedule

Monday - Friday | 8am to 4:30pm| Onsite

Benefits

• Medical
• Dental
• Vision
• 403b retirement plan
• tuition reimbursement
• discounted MBTA pass & more!

“The posted salary reflects the starting range for this position. Actual compensation will be based on the selected candidate’s qualifications, including experience, education, and relevant skills.”

Remote Type

Onsite

Work Location

123 Main Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$20.84 - $29.79/Hourly

Grade

4

EEO Statement

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.