Senior Administrative Assistant

New Balance; United States; Remote; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

New Balance seeks a Sr. Administrative Assistant to support the Chief Information Officer and Executive Vice President of Strategy and Direct-to-Consumer at our Boston headquarters.

The role requires on-site presence three days a week (T, W, Th) to coordinate calendars, meetings, travel, and high-priority projects. You will prepare complex materials in Word, Excel, and PowerPoint, manage confidential information, and interact with stakeholders across the organization to accelerate decision

Qualifications

• Exceptional organization and attention to detail.
• Strong MS Office proficiency for complex materials.
• Ability to manage multiple priorities in a fast-paced environment.
• Proven discretion handling confidential information.

Responsibilities

• Foster relationships across stakeholders and maintain records.
• Attend meetings, take notes, summarize actions, and map deliverables.
• Consolidate inputs to prepare executives for presentations.
• Identify gaps and plan calendar, travel, and scheduling needs.
• Integrate technology into working platforms.
• Evaluate external requests including speaking engagements.
• Balance executive office requirements with efficient workflows.

Skills

Strong organizational skills

Detail oriented

Excellent communication

Discretion with confidential情報

Proactive multitasking

Tools

Microsoft Office

Word

Excel

PowerPoint

Adobe

Job description

Who We Are:

Since 1906, New Balance has empowered people through sport and craftsmanship to create positive change in communities around the world. We innovate fearlessly, guided by our core values and driven by the belief that conventions were meant to be challenged. We foster a culture in which every associate feels welcomed and respected, where leaders and creatives are inspired to shape the world of tomorrow by taking bold action today.

JOB MISSION:

New Balance is seeking a self-motivated Sr. Administrative Assistant to provide high-level support to our Chief Information Office and Executive Vice President of Strategy and Direct-to-Consumer (DTC). This position is located in our Boston headquarters and requires working on-site a minimum of three days per week (T,W,Th)

MAJOR ACCOUNTABILITIES:

• Foster strong working relationships/partnerships to support leaders by engaging effectively across multiple stakeholders at different levels within the organization. Crafting, organizing, and maintaining correspondence and detailed records.
• Participation in key meetings, to take notes, summarize meetings to develop and communicate action plan to the broader team. Move quickly to turnaround pressing action items and project map longer term deliverables.
• Consolidate input from internal stakeholders to summarize and prepare executives for presentations and meetings.
• Identify gaps, needs and opportunities to support leader to be more effective in managing schedule.
• Integrate technology into working platforms.
• Evaluate and plan external requests including speaking engagements and industry interviews.
• With effective and efficient workflows, balance executive’s office requirements, including calendar management, meeting and event scheduling and travel.

REQUIRMENTS FOR SUCCESS:

• Exceptional organization skills and strong attention to detail.
• Strong technical aptitude in Microsoft Office Suite, as this role requires preparation and organization of complex materials in Word, Excel, PowerPoint, Adobe, and other software applications.
• Proven ability to manage multiple competing priorities.
• Proven discretion managing highly confidential information in a fast-paced environment.
• Candidates must be independently motivated and able to work effectively with only general guidance, anticipating needs through proactive work and proven project management skills.
• Strong written and verbal communication skills
• Occasional travel to regional offices, customer meetings and conferences.

Boston, MA Headquarters - (NB) Only Pay Range: $25.15 - $31.45 - $37.75 Hourly (actual base pay varying based upon, but not limited to, relevant experience, time in role, internal equity, geographic location, and more.)

Regular Associate Benefits

Our products are only as good as the people we hire, so we make sure to hire the best and treat them accordingly. New Balance offers a comprehensive traditional benefits package including three options for medical insurance as well as dental, vision, life insurance and 401K. We also proudly offer a slate of more nontraditional perks – opportunities like online learning and development courses, tuition reimbursement, $100 monthly student loan support and various mentorship programs – that encourage our associates to grow personally as they develop professionally. You’ll also enjoy a yearly $1,000 lifestyle reimbursement, 4 weeks of vacations, 12 holidays and generous parental leave, because work-life balance is more than just a buzzword – it’s part of our culture.

Temporary associates are provided three options for medical insurance as well as dental and vision insurance and an associate discount.

Part time associates are provided 401k, short term disability, a yearly $300 lifestyle reimbursement and an associate discount.

Flexible Work Schedule

For decades we have fostered a unique culture founded on our values with a particular focus on in-person teamwork and collaboration. Our North American hybrid model encourages rich in-person experiences, showcasing our commitment to teamwork and connection, while maintaining flexibility for associates. New Balance Associates currently work in office three days per week (Tuesday, Wednesday, and Thursday). Our offices are fully open, and amenities are available across our North American office locations. To continue our focus on hybrid work we have introduced “Work from Anywhere” (WFA) for four weeks per calendar year. This model will help us enhance our culture while continuing to maintain elements of flexibility.

Equal Opportunity Employer

New Balance provides equal opportunities for all current and prospective associates to ensure that employment, training, compensation, transfer, promotion and other terms, conditions and privileges of employment are provided without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, handicap, genetic information and/or status as an Armed Forces service medal veteran, recently separated veteran, qualified disabled veteran or other protected veteran, or any other protected status.