Senior Administrative Assistant

New Balance Athletics, Inc.; Boston (MA); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental/vision insurance

401K

Tuition reimbursement

Student loan support

Mentorship programs

Lifestyle reimbursement

Vacation days

Paid holidays

Parental leave

Associate discount

Job summary

New Balance Athletics, Inc. is seeking a self-motivated Sr. Administrative Assistant to provide high-level support to the Chief Information Officer and Executive Vice President of Strategy and Direct-to-Consumer (DTC) at our Boston headquarters.

On-site three days per week (T, W, Th) is required. You will manage calendars, coordinate meetings and travel, and prepare executive-facing materials while collaborating across leaders and stakeholders.

Qualifications

• Exceptional organization skills and strong attention to detail.
• Strong technical aptitude in Microsoft Office Suite for complex materials.
• Proven ability to manage multiple competing priorities.
• Proven discretion handling highly confidential information in a fast-paced environment.
• Independent motivation with proactive work and project management skills.
• Strong written and verbal communication skills.

Responsibilities

• Foster strong working relationships across multiple stakeholders at different levels.
• Craft, organize, and maintain correspondence and detailed records.
• Attend meetings, take notes, summarize actions, and develop communication plans for the team.
• Turn around pressing action items and map longer-term deliverables.
• Consolidate input from stakeholders to prepare executives for presentations and meetings.
• Identify gaps and opportunities to support leaders in managing schedules and priorities.
• Integrate technology into working platforms and optimize workflows.
• Coordinate external requests including speaking engagements and industry interviews.
• Manage executive calendars, meetings, and travel with efficient workflow.

Tools

Microsoft Office Suite

Adobe Creative Suite

Job description

Who We Are

Since 1906, New Balance has empowered people through sport and craftsmanship to create positive change in communities around the world. We innovate fearlessly, guided by our core values and driven by the belief that conventions were meant to be challenged. We foster a culture in which every associate feels welcomed and respected, where leaders and creatives are inspired to shape the world of tomorrow by taking bold action today.

Job Mission

New Balance is seeking a self-motivated Sr. Administrative Assistant to provide high-level support to our Chief Information Office and Executive Vice President of Strategy and Direct-to-Consumer (DTC). This position is located in our Boston headquarters and requires working on-site a minimum of three days per week (T,W,Th).

Major Accountabilities

• Foster strong working relationships/partnerships to support leaders by engaging effectively across multiple stakeholders at different levels within the organization.
• Crafting, organizing, and maintaining correspondence and detailed records.
• Participation in key meetings, to take notes, summarize meetings to develop and communicate action plan to the broader team.
• Move quickly to turnaround pressing action items and project map longer term deliverables.
• Consolidate input from internal stakeholders to summarize and prepare executives for presentations and meetings.
• Identify gaps, needs and opportunities to support leader to be more effective in managing schedule.
• Integrate technology into working platforms.
• Evaluate and plan external requests including speaking engagements and industry interviews.
• With effective and efficient workflows, balance executive’s office requirements, including calendar management, meeting and event scheduling and travel.

Requirements for Success

• Exceptional organization skills and strong attention to detail.
• Strong technical aptitude in Microsoft Office Suite, as this role requires preparation and organization of complex materials in Word, Excel, PowerPoint, Adobe, and other software applications.
• Proven ability to manage multiple competing priorities.
• Proven discretion managing highly confidential information in a fast-paced environment.
• Candidates must be independently motivated and able to work effectively with only general guidance, anticipating needs through proactive work and proven project management skills.
• Strong written and verbal communication skills
• Occasional travel to regional offices, customer meetings and conferences.

Boston, MA Headquarters - (NB) Only Pay Range: $25.15 - $31.45 - $37.75 Hourly (actual base pay varying based upon, but not limited to, relevant experience, time in role, internal equity, geographic location, and more.)

Regular Associate Benefits

• three options for medical insurance as well as dental, vision, life insurance and 401K
• online learning and development courses
• tuition reimbursement
• $100 monthly student loan support
• various mentorship programs
• yearly $1,000 lifestyle reimbursement
• 4 weeks of vacations
• 12 holidays
• generous parental leave
• Temporary associates are provided three options for medical insurance as well as dental and vision insurance and an associate discount
• Part time associates are provided 401k, short term disability, a yearly $300 lifestyle reimbursement and an associate discount

Flexible Work Schedule

For decades we have fostered a unique culture founded on our values with a particular focus on in-person teamwork and collaboration. Our North American hybrid model encourages rich in-person experiences, showcasing our commitment to teamwork and connection, while maintaining flexibility for associates. New Balance Associates currently work in office three days per week (Tuesday, Wednesday, and Thursday). Our offices are fully open, and amenities are available across our North American office locations. To continue our focus on hybrid work we have introduced "Work from Anywhere" (WFA) for four weeks per calendar year. This model will help us enhance our culture while continuing to maintain elements of flexibility.

Equal Opportunity Employer

New Balance provides equal opportunities for all current and prospective associates to ensure that employment, training, compensation, transfer, promotion and other terms, conditions and privileges of employment are provided without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, handicap, genetic information and/or status as an Armed Forces service medal veteran, recently separated veteran, qualified disabled veteran or other protected veteran, or any other protected status. At New Balance, our job is to aid athletes in their pursuit of excellence, whether that means helping professional athletes set records and win medals, or propelling everyday athletes to achieve a new PR, run their first 5K or just to live a more healthy and active lifestyle. Our products are the perfect blend of function and fashion, giving you the performance technology you need and the style you want. Our associates around the world bring these goals to life with their high-level skills and creativity. While we offer the best product on the market, we’re also equally committed to giving back. So while we look to succeed, we believe in ensuring others have the same opportunity.