Senior Administrative Assistant

Talentify; St. Louis (MO); On-site; USD 46,000 - 76,000; Full time

Job summary

Nestlé Purina in St. Louis, MO, seeks a Senior Administrative Assistant to provide high-level administrative, executive coordination, and project support to the Vice President of Digital Strategy and Enterprise Digital.

The role manages complex calendars, coordinates confidential materials, prepares presentations, and supports travel and expense processes to keep leadership focused on priorities. The ideal candidate has 3+ years of corporate admin experience, a High School Diploma or GED

Qualifications

• 3+ years of administrative or executive support experience in a corporate environment.
• High School Diploma/GED required.

Responsibilities

• Manage complex calendar coordination for the VP Digital Strategy and Enterprise Digital.
• Serve as a trusted point of contact for internal and external stakeholders.
• Coordinate meetings, travel, and logistics for leadership sessions and events.
• Prepare executive-ready presentations, reports, and documents using PowerPoint, Excel, Word, Outlook, Teams, SharePoint.
• Maintain organized records and support project coordination and confidential materials.

Skills

Calendar management

Executive support

Communication

Travel coordination

Education

High School Diploma

Associate's degree

Bachelor's degree

Tools

PowerPoint

Excel

Word

Outlook

Teams

SharePoint

Job description

Driven by integrity and united by the people-and-pet bond, we find strong purpose in the work we do and an even greater joy in those we get to work alongside. Together, we harness the expertise of our long-standing tradition of excellence to embrace possibility and continuously push to do what's never been done before in pet care. Discover your purpose and fuel your passions when you bring your love of pets to a team that prides itself on the power of togetherness—We are Proudly Connected. Purely Driven.

Position Summary

We’re comprised of a team of dedicated administrative professionals who are proactive, lending our expertise and knowledge to support the organization's operations. Collectively, we’re an integral part of our close-knit teams and experience a strong sense of camaraderie and collaboration as we work together to elevate the administrative processes that drive our business forward. With a strong purpose, our administrative professionals play a vital role in ensuring efficient operations and creating a productive work environment. Join us and discover the endless possibilities for growth and development within a company that values contributions and offers supportive, fulfilling work experience.

As a Senior Administrative Assistant you’ll provide high-level administrative, executive coordination, and project support to the Vice President (VP) of Digital Strategy and Enterprise Digital function. This role enables effective leadership execution by managing complex calendars, prioritizing information flow, coordinating confidential materials, supporting meetings and communications, and proactively anticipating business needs across internal and external stakeholders.

• Manage complex calendar coordination for the VP Digital Strategy, including prioritizing meeting requests, resolving conflicts, preparing agendas, and ensuring leadership time is aligned to business priorities
• Serve as a trusted point of contact for internal and external stakeholders, managing communications, screening requests, and ensuring timely follow-up with discretion and professionalism
• Coordinate onsite and offsite meetings, conferences, and leadership sessions, including logistics, materials, communications, technology setup, catering, and post-meeting action tracking
• Prepare, edit, and organize executive-ready presentations, reports, correspondence, and documents using PowerPoint, Excel, Word, Outlook, Teams, SharePoint, and related collaboration tools
• Coordinate domestic and international travel arrangements, expense reporting, purchase/payment requests, supplies, equipment support, and administrative processes for the function
• Maintain organized digital and physical records, support project coordination, protect confidential information, and proactively improve administrative workflows, processes, and team operating rhythms

Requirements

• High School Diploma/GED required
• 3+ years of administrative or executive support experience in a corporate environment

Other

• Associate's or bachelor’s degree is preferred
• Experience supporting senior leaders or cross-functional teams is preferred

Don’t meet all the qualifications listed under “other”? These are preferred, but not required. When you apply for a role with Nestlé Purina, we ensure that individual confidentiality is held to the highest regard. We are intentional about creating an inclusive workplace for everyone. We consider our associates our most valuable assets.

The approximate pay range for this position is $46,000 to $76,000. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills, and abilities as well as geographic location. Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at About Us | Nestlé Careers (nestlejobs.com).

REQUISITION ID
411797

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at [e-mail] or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy.

Job Requisition: 411797