Senior Administrative Assistant

SGS Consulting; Springfield (IL); On-site; USD 65,000 - 85,000; Full time

Job summary

SGS Consulting in Springfield, IL seeks an experienced Executive Assistant to provide comprehensive administrative support to four executives. You will manage calendars, coordinate meetings, organize travel, and prepare reports, presentations, and correspondence with meticulous attention to detail.

You will act as a liaison between executives and other departments, assist in meeting preparation, and maintain efficient office systems to optimize workflow.

Qualifications

• 5+ years of administrative experience with time supporting senior executives.
• Strong critical thinking to analyze and solve problems.
• Excellent organizational and multitasking abilities.
• Proficient in Microsoft Office Suite and administrative software.
• Strong verbal and written communication skills.
• Maintains confidentiality with a professional demeanor.
• Self-motivated and able to work independently in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to four executives, including managing calendars and coordinating meetings.
• Organize travel arrangements and prepare reports, presentations, and correspondence.
• Act as liaison between executives and other departments to ensure collaboration.
• Prepare for meetings with agendas and briefing materials for executives.
• Maintain office systems and procedures to improve workflow.
• Coordinate special projects and ensure timely completion.
• Communicate professionally with external partners and handle inquiries discreetly.
• Support day-to-day operations of executive activities.

Skills

5+ years admin exp

Critical thinking

Org & multitasking

MS Office

Communication skills

Professional discretion

Self-motivation

Education

Degree or equivalent

Tools

Microsoft Office

Administrative software

Job description

Job Responsibilities

• Provide comprehensive administrative support to four executives, including managing calendars, coordinating meetings, and organizing travel arrangements.
• Develop, prepare, and edit reports, presentations, and correspondence, maintaining attention to detail.
• Act as a liaison between executives and other departments, facilitating seamless communication and collaboration.
• Support executives in the preparation for meetings, including compiling agendas and briefing materials.
• Organize and maintain office systems and procedures to enhance workflow and efficiency.
• Coordinate and handle special projects as assigned by the executives, ensuring timely completion.
• Maintain professional communication with external partners and stakeholders, handling inquiries with discretion.
• Ensure the smooth day-to-day operations of executive activities.

Skills

• Minimum of 5 years of demonstrated experience in an administrative role with at least some of that time spent supporting senior executives.
• Must have strong critical thinking skills to effectively analyze and solve problems.
• Exceptional organizational and multitasking skills.
• Proficient in Microsoft Office Suite and administrative software.
• Strong verbal and written communication skills.
• Professional demeanor with the ability to maintain confidentiality.
• Self-motivated and capable of working independently in a fast-paced environment.

Education/Experience

• Degree or Equivalent experience.