Senior Administrative Assistant

PlantCo; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

PlantCo, an award-winning general contractor in San Francisco, is seeking a Senior Administrative Assistant to support the Safety Team. Candidates should have substantial experience in construction management, specifically in safety and compliance documentation. The position involves collaboration across multiple departments to ensure adherence to safety regulations and effective training initiatives.

Qualifications

• 5+ years of experience with construction management or general contractors.
• Smartsheet Core Product Certification highly desired.
• Knowledge of OSHA recordkeeping.

Responsibilities

• Assist with incident investigation and documentation management.
• Manage and maintain Smartsheet, forms, portals and dashboards.
• Conduct comprehensive analyses of safety-related data.

Skills

Knowledge of safety law and construction practices

Effective interpersonal skills

Excellent English language communication

Spanish language skills

Minimum 2 years working in Smartsheets

Tools

Smartsheet

Procore

Excel

Power BI

Microsoft Office

Job description

Plant Construction Company, L.P. is an award-winning general contractor headquartered in San Francisco with an annual volume of approximately $400M. For over 75 years, Plant has been a leader in the construction industry providing preconstruction, construction management, and general contracting services for a wide range of project types including seismic renovation, infrastructure, life sciences, education, office, mixed-use developments, historic structures, hospitality and residential. We are known to consistently deliver quality construction, detailed and accurate estimates, and "high touch" client services for the most complex projects. As a firm of approximately 350 people, Plant is recognized for consistently meeting the standard set by the slogan "The Finest Construction Services, Efficiently Performed, Delivered on Schedule."

We would like to add an experienced Senior Administrative Assistant to support our Safety Team within the established culture and guidelines of the Company. Qualified candidates will have at least 5 years of prior working experience with construction management, general contractors, or large subcontractors.

Position Title : Senior Administrative Assistant

Reports To : Safety Director

Status : Non-Exempt

Required Experience : 5+ years

Salary Range : $90,000 to 120,000

Jobsite Responsibilities and Duties :

• Works with Legal Counsel, HR Director, HSE Director, Learning & Development, Marketing.
• Assist with Plant program development, reviews and updates.
• Manage and maintain Smartsheet, forms, portals, dashboards and databases.
• Assist with incident investigation and documentation management.
• Assist in workers' compensation compliance and reporting activities as required.
• Assist with OSHA recordkeeping and compliance.
• Assist marketing department with pre-qualification information for bids.
• Maintain training database and records.
• Assist with coordinating internal and external training.
• Assist project teams with health, safety, and environmental documentation. Ensure all safety data is documented and reported in compliance with local, state, and federal regulations.
• Assist with new hire onboarding process and documentation.
• Assist with training and presentation deck development.
• Collect and aggregate data from various sources related to construction safety incidents, compliance, training, and audits.
• Manage and maintain client and subcontractor prequalification data and programs, (ISN, Highwire)
• Collaborate with site managers, safety officers, and other stakeholders to gather relevant safety data.
• Conduct comprehensive analyses of safety-related data to identify trends, patterns, and potential areas for risk mitigation.
• Utilize statistical methods and data visualization tools to interpret complex datasets.
• Create clear and concise reports on safety metrics and trends for internal stakeholders.
• Create interactive dashboards and presentations tailored to different audiences, including executives and field personnel, to communicate findings effectively.
• Monitor and evaluate the effectiveness of safety programs and initiatives based on data-driven insights.
• Provide recommendations for continuous improvement in safety practices and policies.
• Actively participate in safety meetings and initiatives aimed at fostering a culture of safety across the organization.
• Other duties as assigned.

Objectives or Goals to Measure Performance :

• Meet with various departments to identify goals and establish deliverables, obtain feedback.
• Create workflow and track progress on deliverables
• Develop schedules, timelines and milestones for complex projects.
• Identify personal and professional goals.

Skills or Experience :

• Minimum 2 years working in Smartsheets.
• Smartsheet Core Product Certification highly desired.
• Knowledge of safety law and construction practices.
• Knowledge of DOSH Public Safety Program and Cal-OSHA Permits.
• Knowledge of OSHA recordkeeping.
• Experience in Procore, Excel, Smartsheets and data visualization tools (e.g. Power BI)
• Experience with Microsoft Office programs and other related programs.
• Effective interpersonal and training skills.
• Excellent English language verbal and written communication skills. Spanish a plus.

Plant Construction Company L.P. is an Equal Opportunity Employer, offers a competitive salary and benefits package and has an excellent record of employee retention. We promote professional development and career advancement opportunities.

Qualified candidates should email a resume. Phone calls and walk-ins are not welcome. Please note that this is an in-house position and will NOT be worked remotely or outsourced.

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