Senior Administrative Assistant

Robinhood; Menlo Park (CA); On-site; USD 85,000 - 100,000; Full time

Job summary

Join a leading fintech company as an Administrative Assistant in Menlo Park, where you’ll support executives, manage complex calendars, and enhance team processes. This role requires excellent organizational and communication skills. Enjoy a lively work environment with substantial benefits, including comprehensive health insurance and competitive pay.

Benefits

100% paid health insurance for employees

Annual lifestyle wallet for personal wellness

Lifetime maximum benefit for family forming

Mental health support for employees

Generous time away including paid time off

Qualifications

• 2-4 years of experience directly supporting executives.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with attention to detail.

Responsibilities

• Manage and prioritize complex calendars and schedule meetings.
• Draft emails and reports; attend and run meetings.
• Proactively contribute to team processes and culture.

Skills

Communication

Organization

Problem Solving

Interpersonal Skills

Flexibility

Tools

Slack

GSuite Apps

Job description

Join a leading fintech company that’s democratizing finance for all.

Robinhood Markets was founded on a simple idea: that our financial markets should be accessible to all. With customers at the heart of our decisions, Robinhood and its subsidiaries and affiliates are lowering barriers and providing greater access to financial information. Together, we are building products and services that help create a financial system everyone can participate in.

With growth as the top priority...

The business is seeking curious, growth-minded thinkers to help shape our vision, structures and systems; playing a key-role as we launch into our ambitious future. If you’re invigorated by our mission, values, and drive to change the world — we’d love to have you apply.

About the team + role

At Robinhood, Administrative Assistants are passionate about the integral role they play as a crucial partner to executives. We’re looking for someone who excels at multitasking, with excellent communication skills and an upbeat, self-starter attitude. You’ll partner closely with 3 senior leaders on our Crypto team as well as have the opportunity to support other leaders in the future and potentially support team projects. This role relies heavily on the ability to be highly organized and responsive and the willingness to meet each challenge directly.

The role is located in the office location(s) listed on the top of this job description which will align with our in-office working environment. Please connect with your recruiter for more information regarding our in-office philosophy and expectations.

What you’ll do

• Manage and prioritize complex calendars, including scheduling meetings and resolving scheduling conflicts, while navigating shifting priorities and requests
• Draft emails, memos, presentation decks, and reports for your executives as needed
• Attend and run meetings, communicate agendas, take notes, push for engagement, and track action items
• Serve as an extension of the executive, taking on a wide breadth of tasks and responsibilities so that they can refocus on other areas as necessary
• Deepen your understanding of the responsibilities and tendencies of the executive you support so that you can anticipate needs proactively and work autonomously to get ahead of them
• Manage programs and team building events, and proactively contribute insights and ideas that improve team process, efficacy, and/or culture
• Flexibility to attend to a range of tasks, as requested

What you bring

• 2-4 years of experience directly supporting one or more executives; bonus points for experience in fintech
• Excellent written and verbal communication skills - you are optimistic, scrappy, willing to help, reliable, and are able to work both independently and collaboratively with cross-functional teams
• Understanding and flexibility if things come up outside of typical business hours
• Exceptional organizational and time management skills, with strong attention to detail and a proven track record of taking ownership of multiple projects
• Demonstrated ability to handle confidential information with discretion and emotional intelligence
• Ability to exercise strong business judgment, meet deadlines, and balance multiple requests
• Strong interpersonal skills and ability to quickly establish rapport with internal and external partners
• Excellent problem solving skills, with an ability to recognize opportunities and develop ways of addressing them
• Comprehensive knowledge of Slack and GSuite Apps: Gmail, Calendar, Docs, Sheets, & Slides

What we offer

• Market competitive and pay equity-focused compensation structure
• 100% paid health insurance for employees with 90% coverage for dependents
• Annual lifestyle wallet for personal wellness, learning and development, and more!
• Lifetime maximum benefit for family forming and fertility benefits
• Dedicated mental health support for employees and eligible dependents
• Generous time away including company holidays, paid time off, sick time, parental leave, and more!
• Lively office environment with catered meals, fully stocked kitchens, and geo-specific commuter benefits

Base pay for the successful applicant will depend on a variety of job-related factors, which may include education, training, experience, location, business needs, or market demands. The expected salary range for this role is based on the location where the work will be performed and is aligned to one of 3 compensation zones. This role is also eligible to participate in a Robinhood bonus plan and Robinhood’s equity plan. For other locations not listed, compensation can be discussed with your recruiter during the interview process.

Zone 1 (Menlo Park, CA; New York, NY; Bellevue, WA; Washington, DC)

$85,000 - $100,000 USD

Zone 2 (Denver, CO; Westlake, TX; Chicago, IL)

$75,000 - $88,000 USD

Zone 3 (Lake Mary, FL; Clearwater, FL; Gainesville, FL)

$66,000 - $78,000 USD

Click here to learn more about available Benefits, which vary by region and Robinhood entity.

We’re looking for more growth-minded and collaborative people to be a part of our journey in democratizing finance for all. If you’re ready to give 100% in helping us achieve our mission—we’d love to have you apply even if you feel unsure about whether you meet every single requirement in this posting. At Robinhood, we're looking for people invigorated by our mission, values, and drive to change the world, not just those who simply check off all the boxes.

Robinhood embraces a diversity of backgrounds and experiences and provides equal opportunity for all applicants and employees. We are dedicated to building a company that represents a variety of backgrounds, perspectives, and skills. We believe that the more inclusive we are, the better our work (and work environment) will be for everyone. Additionally, Robinhood provides reasonable accommodations for candidates on request and respects applicants' privacy rights. Please review the specific Robinhood Privacy Policy applicable to the country where you are applying.

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You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity recordkeeping, reporting, and other legal requirements, and to be used in our efforts to recruit a diverse workforce. Any information that you do provide will be recorded and maintained in a confidential manner. For more information on EEOC definitions, please reference this document .

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