Senior Administrative Assistant

Confidential Jobs; Saint Petersburg (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading firm in investment banking seeks a Senior Administrative Assistant for their Business Development team. This role demands a proactive individual capable of managing multiple priorities and handling high-level executive support. The successful candidate will excel in a fast-paced environment, ensuring effective communication with clients and supporting cross-functional coordination.

Qualifications

• Minimum 3+ years of administrative experience in investment banking or similar environment.
• Exceptional organizational skills and ability to multitask.
• Proficiency in Microsoft Office Suite and familiarity with CRM tools.

Responsibilities

• Provide high-level administrative support to senior executives.
• Coordinate internal and external meetings, events, and document management.
• Maintain CRM systems and track business development activities.

Skills

Organizational skills

Time-management

Communication skills

Attention to detail

Tools

Microsoft Office Suite

CRM tools

Expense management systems

Job description

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Base pay range

$60,000.00/yr - $80,000.00/yr

Position Summary:

We are seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to support our dynamic Business Development team within the Investment Banking division. This role requires a polished professional who thrives in a fast-paced, high-stakes environment and can manage multiple priorities with discretion and efficiency.

Key Responsibilities:

• Executive Support: Provide high-level administrative support to senior executives, including calendar management, travel coordination, expense reporting, and meeting preparation.
• Client Interaction: Serve as a liaison between the business development team and clients, ensuring timely and professional communication.
• Meeting & Event Coordination: Organize internal and external meetings, roadshows, investor events, and conference calls, including logistics, materials, and follow-ups.
• Document Management: Prepare, edit, and format presentations, pitch books, reports, and correspondence with a high degree of accuracy and professionalism.
• Pipeline Tracking: Assist in maintaining CRM systems and tracking business development activities, leads, and client interactions.
• Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism.
• Team Collaboration: Support cross-functional coordination with marketing, legal, compliance, and other internal departments.

Qualifications:

• Experience: Minimum 3+ years of administrative experience, preferably in investment banking, private equity, or a similar high-pressure financial services environment.
• Skills:
• Exceptional organizational and time-management abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with CRM tools (e.g., Salesforce) and expense management systems (e.g., Concur).
• Ability to anticipate needs and work independently with minimal supervision.

Preferred Attributes:

• High level of professionalism and interpersonal skills.
• Ability to multitask and prioritize in a deadline-driven environment.
• Strong attention to detail and commitment to quality.
• Discretion and sound judgment in handling confidential information.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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