Senior Administrative Assistant

RP&B CPAs; Riverside (CA); On-site; Full time

Job summary

A leading accounting firm in Riverside is seeking a Senior Administrative Assistant. The role involves managing various administrative functions, ensuring client service excellence, and contributing to the firm's operational efficiency. Ideal candidates are organized, detail-oriented, and thrive in a fast-paced environment. Competitive salary and comprehensive benefits are offered.

Benefits

Health, dental, and vision insurance options

Health Care Flexible Spending Accounts

401(k) with employer match

Paid time off (PTO), holidays, and sick leave

Qualifications

• 3 to 5 years in an administrative role, preferably in professional services.
• Proficiency in Microsoft Office Suite and multi-line phone systems.

Responsibilities

• Perform general office tasks and greet clients.
• Manage client inquiries and communications.
• Assist with accounts payable, receivable, and payroll tasks.

Skills

Customer Service Focus

Professionalism

Multitasking Skills

Organized

Eagerness to Learn

Solution-Oriented

Education

3 to 5 years of experience in an administrative/office role

Tools

Microsoft Office Suite

Job description

3 days ago Be among the first 25 applicants

This range is provided by RP&B CPAs. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $30.00/hr

Direct message the job poster from RP&B CPAs

Shareholder at Roorda, Piquet & Bessee, Inc. CPAs (RP&B CPAs)

About Us:

RP&B CPAs is a premier, full-service accounting firm located in the Inland Empire. We have been serving clients for over 40 years in the Inland Empire, Southern California and throughout the United States.

Job Summary:

We are seeking a motivated, organized, and detail-oriented Senior Administrative Assistant to join our team. This role is perfect for someone who thrives on multitasking, enjoys working in a professional office environment, and is eager to learn and contribute to the ongoing improvement of our processes.

The Senior Administrative Assistant plays a critical role in the smooth day-to-day operations of the firm. This individual will manage a variety of administrative functions, support client service excellence, and handle tasks with precision and confidentiality. The ideal candidate is organized, adaptable, and eager to take on challenges in a fast-paced, professional environment.

Key Responsibilities:

Administrative Support:

• Perform general office tasks, including mailing, filing, and front desk duties, such as greeting clients and managing incoming calls on a multi-line phone system.
• Be a primary point of contact for client inquiries—handle communications with professionalism, warmth, and attention to detail.
• Manage the intake, scanning, and organization of client documents (digital and physical).
• Prepare and assemble client packages and deliverables with accuracy.
• Oversee office supply tracking and ordering, ensuring the office is fully stocked and organized.
• Assist with accounts payable, accounts receivable, and payroll related tasks including: writing checks, processing payments and deposits, working with our payroll company on bi-weekly payroll processing.

Desired Qualities:

The ideal candidate will have the following qualities and attributes:

• Customer Service Focus: Strong interpersonal skills with a client-first mindset.
• Professionalism: Experience working in a professional office environment and handling sensitive information with discretion and confidentiality.
• Multitasking Skills: Ability to juggle multiple responsibilities and prioritize tasks effectively in a fast-paced environment.
• Organized: Excellent organizational and time management skills with a focus on efficiency and accuracy.
• Eagerness to Learn: Desire to grow, expand skills, and contribute to improving processes.
• Solution-Oriented: Proactive problem-solver who enjoys being challenged and finding ways to improve office operations.

Qualifications:

Required Experience & Skills:

• 3 to 5 years of experience in an administrative/office role, preferably in a professional services setting (e.g., CPA firm, legal office, financial services, or similar).
• Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, Word).
• Experience managing multi-line phone systems.
• Strong written and verbal communication skills.
• Familiarity with basic accounting or payroll concepts is a plus.
• Competitive salary, commensurate with experience.
• Comprehensive health, dental, and vision insurance options. We offer various health insurance plans including Kaiser and Anthem.
• We offer pre tax benefits such as: Health Care Flexible Spending Accounts, HSA, 401(k) with an employer match.
• Paid time off (PTO), holidays, and sick leave.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Accounting

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