Sr. Administrative Assistant

Integrated Polymer Solutions (IPS); Long Beach (CA); On-site; Full time

Job summary

A leading company in advanced materials is seeking a Senior Administrative Assistant to support office management and customer interactions. The ideal candidate will excel in multitasking within a fast-paced environment, manage administrative tasks, and ensure smooth office operations. Comprehensive benefits are provided, and the role requires U.S. persons under ITAR regulations.

Benefits

Health Coverage

Disability Insurance

Life Insurance

Retirement

Development Opportunities

Qualifications

• Minimum 2+ years as an executive assistant or office manager.
• Experience in media and graphic design preferred.

Responsibilities

• Support office management tasks and prepare content for meetings.
• Manage swag store and maintain live dashboards.

Skills

Multitasking

Organizational Skills

Communication

Education

High School Diploma

Associate Degree

Tools

Microsoft Office

Job description

Join to apply for the Sr. Administrative Assistant role at Integrated Polymer Solutions (IPS)

Integrated Polymer Solutions (IPS) provided pay range

This range is provided by IPS. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$31.73/hr - $38.05/hr

Position Overview

IPS - Rubbercraft is seeking a highly organized and proactive Senior Administrative Assistant / Front Desk Specialist to support office management tasks. The ideal candidate will have experience multitasking in a fast-paced environment and be responsible for administrative tasks such as preparing content for meetings, managing the swag store, and maintaining live dashboards.

About IPS

IPS is a leading developer and manufacturer of advanced materials and engineered components for high-value markets including aerospace, defense, medical, semiconductors, robotics, energy, and industrial applications. The company comprises 10 respected brands known for innovation and expertise.

Reporting Structure

• Direct Line – RCC VP/GM
• Dotted Line – Commercial Director

Working Conditions

• Onsite at Rubbercraft, Long Beach, CA, with 50% travel to supplier and customer sites.
• Standard office environment with safety equipment as needed.
• Environmental conditions may include loud noises, cold temperatures, dust, or fumes.
• Physical demands include standing (30%), sitting (70%), and lifting up to 20 pounds.

Main Duties and Responsibilities

Customer & Front Desk Support

Office Management

Job Specifications

Education: High School Diploma required; Associate degree or higher preferred.

Experience: Minimum 2+ years as an executive assistant or office manager, with media and graphic design experience.

Requirements

• Strong multitasking, organizational, and communication skills.
• Proficiency in Microsoft Office, confidentiality, and attention to detail.

Benefits

Comprehensive benefits including health coverage, disability, life insurance, retirement, and development opportunities. IPS is an Equal Opportunity Employer.

Additional Information

This role requires U.S. persons under ITAR regulations.

Schedule

Monday to Friday, 6:45 AM - 4:00 PM