Senior Administrative Assistant ($32.98-$43.03)

Irvine Company; Irvine (CA); On-site; Full time

Job summary

A leading company in California is seeking an Administrative Support professional to assist an executive team. The role involves scheduling meetings, preparing agendas, managing communications, and handling expense reports. Ideal candidates will have 3-5 years of relevant experience and strong organizational skills. The company offers competitive benefits and a collaborative work environment.

Benefits

Paid Time Off

Matching 401(k)

Health Benefits

Qualifications

• 3-5 years of experience in administrative support or relevant work experience.
• Must be organized and capable of managing tasks on multiple projects.

Responsibilities

• Provide administrative support and coordination on projects as assigned.
• Schedule meetings, maintain calendars, and answer calls.
• Prepare presentations, meeting agendas, and other communications.

Skills

Organizational Skills

Verbal Communication

Written Communication

Interpersonal Skills

Education

3-5 years of experience in administrative support

Job description

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Date: May 15, 2025

Property: 131 THEORY (2146)

Location:

Irvine, CA, 92679

Division: Apartments - Corporate (Apt Corp)

Performs a broad range of duties for an executive or executive team, as assigned. Responsible for scheduling and preparing agenda for regular and special meetings, for securing requested information and for compiling various reports. Manages appointment requests and maintains assigned calendars. Handles telephone calls, routing them to others or dealing with them directly, as appropriate; arranges conference calls and related meeting room set-up. Prepares a variety of communications including emails, memos, meeting agendas and meeting minutes. Processes expense reports and approves invoices. Monitors budgets for expense and office supply spending.

• Provide administrative support and coordination on projects as assigned.
• Coordinate and schedule meetings, maintain calendars, and answer calls as assigned.
• Distribute and track documents, ensure proper routing/approvals, and deliver or file when finalized.
• Audit and prepare expense reports and check requests and route for approval.
• Prepare presentations, meeting agendas, letters and other written communications.
• Administer, organize and maintain project files, hard copy and electronically.
• Facilitate in setting up conference calls (e.g., video, or telephone, or other electronic variations) and arranging all necessary meeting supplies (i.e. meeting agenda, exhibits, and lunch orders).
• May book travel as needed.
• Attend project meetings and prepare meeting minutes as needed.
• Perform other related duties as assigned.

Minimum Qualifications / Other Expectations:

Education & Experience:

• 3-5 years of experience in administrative support or relevant work experience.

Other:

• Must be organized and capable of managing tasks on multiple, concurrent projects.
• Must have excellent verbal and written communication skills.
• Must have well-developed interpersonal skills with the ability to establish highly functional relationships with diverse personalities both within and outside the company.
• Project a professional image and demeanor.
• Understand, apply, and comply with all company policies and procedures.

Compensation:

Base Pay Range:$32.98 -$43.03

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us:
Irvine Company Apartment Communities (a division of Irvine Company) offers a portfolio of more than 125 resort-style apartment communities in coastal California’s most desirable locations: San Diego, Orange County, West Los Angeles and Silicon Valley.

With world-class amenities, resort-like surroundings and an unparalleled commitment to customer service, Irvine Company Apartment Communities redefines the rental-living experience.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.