Senior Administrative Assistant

Falvey Insurance Group; North Kingstown (RI); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Falvey Insurance Group is seeking a Senior Administrative Assistant to manage executive correspondence and facilitate project completion. This hybrid role requires strong organizational and communication skills, along with a college degree or relevant administration experience. Successful candidates will thrive in a fast-paced office environment and support operational excellence.

Qualifications

• Preferred college degree and/or a minimum of 3 years of executive administration experience.
• Ability to manage and prioritize multiple tasks in a fast-paced office environment.
• Willingness to learn and adapt to new systems.

Responsibilities

• Perform complex tasks including travel management and calendar scheduling.
• Coordinate meetings and prepare executive communications.
• Assist the Executive Administration team as needed.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Proofreading

Analytical skills

Problem-solving

Education

College degree

Tools

Microsoft Office

Adobe

Spreadsheet software

Job description

Summary of Position

Falvey Insurance Group is one of the largest Marine Insurance MGAs in the country and was founded on the pillars of Technology and Operational Excellence.

The Senior Administrative Assistant performs confidential duties and prioritizes correspondence to allow the executive to focus on decision-making and higher-level responsibilities. The Senior Administrative Assistant serves as a link between the executive, employees, clients, and other external contacts; and contributes to better organization and planning.

Position Functions

1. The Senior Administrative Assistant performs varied tasks of a complex nature including.
   • Travel management
   • Management of Calendar and Scheduling
   • Coordination of Meetings
     1. Scheduling
     2. Agenda
     3. Follow ups as needed
   • Expense reports
   • Executive Communication Management
     1. Email
     2. Phone
   • Report Coordination and Preparation
   • Point of contact for all external contacts
   • Ensuring executive and company goals are being met
2. The Senior Administrative Assistant will assist the Executive Administration team on various duties, including.
   • Back up coverage if needed for other teams members
3. Perform other projects or tasks as assigned by Executive and/or Supervisor.

Knowledge, Skills, & Abilities

The candidate must possess excellent organizational, time management, verbal, written communication, and proofreading skills. The candidate must have excellent analytical and problem-solving skills with the ability to manage and prioritize multiple tasks in a team oriented, fast paced office environment. A working knowledge of Microsoft Office products, Adobe, spreadsheet software, and general computer skills is required, as well as a willingness to learn and adapt to new systems. The candidate must exercise discretion and independent judgement with respects to matters of significance.

Other Requirements

A college degree and/or a minimum of 3 years of executive administration experience is preferred.

Physical Requirements
Must be able to sit or stand for long periods of time and operate a computer.

Supervisory Responsibilities
None

Equipment Used
Standard Office Equipment

Hours of Operation and Working Conditions

This position’s work hours are Monday through Friday 9am to 5pm, in a business-casual office environment. We currently operate in a hybrid capacity with 3 days in the office, Wednesday and Thursday are required and 2 days at home. This position requires occasional flexibility for working additional hours to accomplish project objectives. Occasional business travel may be required.