Senior Administrative Assistant

ICONIQ Capital; New York (NY); Hybrid; USD 100,000 - 115,000; Full time

Job summary

An established industry player is seeking a Senior Administrative Team Assistant to enhance internal and external relationships. This role is pivotal in managing complex calendars, coordinating travel, and supporting high-level events. The ideal candidate will possess exceptional communication skills, emotional intelligence, and the ability to thrive in a fast-paced environment. With a focus on collaborative philanthropy, this position offers a unique opportunity to contribute to impactful projects while enjoying comprehensive benefits and a supportive work culture. Join a dynamic team that values your contributions and supports your professional growth.

Benefits

Comprehensive Medical Insurance

Dental Insurance

Vision Insurance

401(k) matching

Tuition reimbursement

Child care support

Wellness stipends

Smart-casual dress code

Qualifications

• 5+ years of experience in an executive support role.
• Exceptional communication skills and ability to interact with stakeholders.

Responsibilities

• Manage calendars and coordinate travel for senior leaders.
• Track relationships and ensure follow-ups using Salesforce.

Skills

Executive support

Communication skills

Emotional intelligence

Tech-savvy (GSuite, Salesforce)

Multi-tasking

Education

Bachelor's degree

Tools

Salesforce

GSuite

Job description

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This range is provided by ICONIQ. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$48.07/hr - $55.28/hr

Direct message the job poster from ICONIQ

The Senior Administrative Team Assistant will be central to ICONIQ Impact managing and maximizing complex high-level relationships internally and throughout ICONIQ’s network. They will manage calendars, coordinate travel, support execution of best-in-class events, handle confidential information, and contribute to special projects. This role sits within ICONIQ Impact which catalyzes collaborative philanthropy for effective giving at scale.

What You’ll Do:

• Track relationships diligently in Salesforce, using Salesforce reporting to ensure the team is maintaining strategic touch points and follow-up opportunities for client and partner engagement.
• Serve as a liaison between senior leaders and internal/external stakeholders, ensuring smooth communication and follow-ups.
• Act as Senior Administrative Assistant to Head of ICONIQ Impact, managing all calendar requests, meeting preparation and pro-active diary management.
• Synthesize notes from executive meetings and distribute them to internal stakeholders.
• Manage the general ICONIQ Impact email, responding to external inquiries with warmth and professionalism.
• Lead execution of certain donor materials and agreements, including email distribution and tracking completion.

Ideal Candidate Background:

• 5+ years of experience in an executive support role.
• Experience communicating across high-stakes and complex relationships.
• High emotional intelligence and professionalism in handling sensitive and confidential matters.
• Exceptional communication skills and ability to interact with stakeholders at all levels.
• Tech-savvy with proficiency in GSuite experience with Salesforce a plus.
• Ability to handle multiple tasks with accuracy and efficiency in a high-pressure environment.

What We Offer:

• Comprehensive Medical, Dental and Vision Insurance.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
• Smart-casual dress code.

Location: Applicants are expected to work onsite in our New York office in accordance with our hybrid working policy.

Compensation Range: ICONIQ is required by law to include a reasonable estimate of the salary range for this role, together with other compensation being offered such as a discretionary bonus, health insurance, and other perks. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current pay range is $48.07 to $55.28 an hour, overtime eligible; $100,000- $115,000 annualized, based on a standard 40-hour workweek for 52 weeks.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Financial Services and Philanthropic Fundraising Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Child care support

Paid maternity leave

Paid paternity leave

Tuition assistance

Disability insurance

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