Senior Administrative Assistant

Threadneedle group; Minneapolis (MN); On-site; Full time

Job summary

Join a forward-thinking company as a Senior Administrative Assistant, where you'll play a crucial role in supporting leadership and enhancing internal communications. In this dynamic position, you'll manage schedules, prepare essential documents, and provide vital support to ensure smooth operations. Your expertise in administrative tools and ability to prioritize tasks will make a significant impact on the team's success. This role offers a unique opportunity to grow within a supportive environment while contributing to a culture of excellence and collaboration. If you're ready to take the next step in your career, this is the perfect opportunity for you.

Benefits

Health insurance

Dental insurance

401(k) plan

Paid vacation

Sick leave

Qualifications

• 3-5 years of relevant experience required.
• Proficiency in MS Office and administrative software.

Responsibilities

• Manage calendars and schedule meetings for leaders.
• Prepare expense reports and coordinate department programs.

Skills

Multi-tasking

Discretion

Independent judgment

Education

High School Diploma or GED

Associate degree

Bachelor's degree

Tools

MS Word

Excel

PowerPoint

Access

Outlook

Ariba Buyer

XMS

Concur

Job description

Ameriprise Financial is hiring a Senior Administrative Assistant to join our team! This role will be a key player in supporting teams across our Internal Communications department. This includes first line support to Vice Presidents for scheduling meetings, preparing meeting materials, travel arrangements, expense reporting, and other ad hoc requests. The Senior Administrative Assistant will partner closely with the Department Coordinator to provide second line support and back up to ensure coverage during business hours. Other duties may include educating the department on technology updates, project/program logistics, and responding to various other ad hoc requests.

Key Responsibilities

• Independently manage leader(s) calendars and meeting prioritization. Schedule meetings by interacting with internal/external partners to coordinate calendars, travel and meeting materials as necessary.
• Prepare expense reports, invoices, and other miscellaneous reports.
• Coordinate/administer department programs: onboarding, supply requisitions, and deadline tracking/follow-up.
• Educate department on technology updates (conferencing capabilities, upgrades, etc), respond to ad hoc requests (filing, copying, etc.) and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.).
• Provide new hire training and/or mentoring to administrative staff within department or business unit. May back-up other administrative assistants.

Required Qualifications

• High School Diploma or GED
• 3-5 years of relevant experience required.
• Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.).
• Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.
• Ability to anticipate needs and use independent judgement given limited availability of leader.
• Ability to exercise discretion due to accessing and handling sensitive information.

Preferred Qualifications

• Associate (2-year) degree or Bachelors (4-year) degree preferred

Base Pay Salary

The estimated hourly rate for this role is $25.67 - $34.61 / hour. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.

Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law.

Full-Time/Part-Time
Full time

Exempt/Non-Exempt
Non-Exempt

Job Family Group
Business Support & Operations

Line of Business
CACOM CorpComm & CommunityRelations