Administrative Assistant

Robins Kaplan LLP; Minneapolis (MN); Hybrid; Full time

Job summary

A leading law firm in Minneapolis is seeking an Administrative Assistant to provide essential support to professionals. This hybrid role involves managing schedules, communications, and various administrative tasks, requiring strong organizational and communication skills. Opportunities for growth and advancement are available.

Qualifications

• Experience as an Administrative Assistant preferred.
• Strong verbal and written communication skills required.

Responsibilities

• Provides administrative support to firm professionals.
• Handles numerous assignments and requests simultaneously.
• Coordinates meeting logistics and manages communications.

Skills

Client service know-how

Organizational expertise

Professionalism

Analytical thinking

Education

Associate’s or Bachelor’s degree

Tools

Word

Outlook

Excel

Powerpoint

Adobe

Job description

Robins Kaplan is seeking an Administrative Assistant in our Minneapolis office. This position has opportunities for growth and advancement.

The Administrative Assistant provides administrative support to firm professionals in the fulfillment of their responsibilities with the law firm. The position requires a high degree of professionalism, confidentiality, discretion, initiative, flexibility, and dependability.

WHERE YOU WILL WORK:

This role is designated for a hybrid work schedule with 4 days in office per week to facilitate collaboration with key stakeholders and 1 remote day per week.

ESSENTIAL FUNCTIONS:

• Handles numerous assignments and requests simultaneously
• Prepares memoranda, correspondence, and other documents
• Proofreads materials for accuracy and completeness
• Maintains supervisors’ calendars; provides reminders as needed
• Manages team travel reservations and prepares itineraries
• Tracks receipt of incoming/outgoing materials; scans and files accordingly
• Stores documents correctly in document management and file systems
• Coordinates meeting logistics, including attendee notifications, pre-/post-meeting correspondence, room set-up, and other needs as requested
• Monitors and manages phone, mail, and e-mail communications; prioritizes and responds appropriately
• Gathers, prepares, and distributes/mails materials
• Coordinates work with support departments to ensure high quality, service-oriented results
• Submits membership/registration fees; tracks submissions
• Maintains business and client contact information
• Provides assistance to colleagues
• Performs all other projects as assigned

COMPETENCIES:

• Team player
• Client service know-how
• Good judgment
• Organizational expertise
• Flexibility
• Analytical thinking
• Professionalism

KNOWLEDGE / SKILLS:

• Delivers outstanding client service with a can-do attitude
• Possesses strong verbal and written communication skills, including: spelling, grammar, and proofreading proficiency
• Uses initiative and independent judgment within established guidelines
• Prioritizes workloads appropriately
• Interprets data accurately and present information concisely
• Exercises discretion in handling confidential, controversial, or sensitive information
• Demonstrates high degree of professionalism
• Works well under pressure and within tight deadlines
• Word, Outlook, Excel, Powerpoint, and Adobe proficiency

EDUCATION & EXPERIENCE:

• Associate’s or Bachelor’s degree required
• Experience as an Administrative Assistant preferred

PHYSICAL DEMANDS:

Work is performed in a professional office environment and requires the following during the work day:

• Individual will interact regularly with others verbally, in-person, and via written communication
• Operate computer and other office equipment such as a copy machine, printer, telephone, etc.
• Ability to move/traverse about the office intermittently throughout the day (attend meetings, access file cabinets, obtain supplies from supply room, etc.)
• Must be able to remain in a stationary position for long periods of time (working at a computer)

IN ADDITION TO THE ESSENTIAL FUNCTIONS OUTLINED ABOVE:

• Individual in this position will provide additional assistance and support as directed by his/her supervisor
• This job description is subject to change at any time

The hourly pay rate for this position is $23.44 - $34.15 per hour, depending on experience. This is a non-exempt position eligible for overtime. Actual pay will be adjusted based on experience and other job related factors permitted by law.

It is the policy of Robins Kaplan LLP to provide equal employment opportunities for all without regard to race, color, religion, gender, gender identity/expression, sexual orientation, age, national origin, disability or any other status protected by federal, state or local law. It is also our policy to work with individuals with disabilities when reasonable accommodations, sufficient to allow a person with a disability to perform the essential functions of their job, may be needed. It is our policy to be a workplace free from illegal discrimination and harassment.

Qualifications

Skills

Behaviors

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Motivations

:

Education

Experience

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.