Senior Administrative Assistant
First Horizon Bank
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Benefits offered by this job
Job summary
First Horizon Bank in Fort Myers, FL is seeking a Senior Administrative Assistant to support the Market President and ensure smooth day-to-day office operations. This role coordinates events, manages facilities, and supports CRA initiatives and external community relationships.
The successful candidate will handle scheduling, document preparation, vendor liaison, and data management while maintaining confidentiality and a professional office environment; strong communication and organizational
Qualifications
- High school diploma or GED with at least 3 years of experience in a similar role.
- Proficient in Microsoft Office and able to learn new software for facilities scheduling and event coordination.
- Strong organizational skills with attention to detail and confidentiality.
Responsibilities
- Oversee general office operations including supply management for the team, vendor relationships, and facility maintenance to create an efficient and professional environment for associates and our clients
- Assists in coordinating executive schedules
- Schedules and prepares for meetings, programs, events, or conferences including arrangements for internal and external location setups and catering services as appropriate
- Prepares agenda, handouts, documents, and/or any other information for scheduled meetings
- Screens incoming calls and correspondence and responds independently when possible
- Composes and prepares confidential correspondence, reports, and other complex documents
- Reviews and disseminates information received from other departments and external sources
- Organizes and maintains file system, and files correspondence and other records
- Creates and maintains databases and spreadsheet files
- Researches, compiles, and analyzes data for special projects and various reports
- Assists in the day-to-day management of relationships with non-profit community partners and colleagues in maximizing Company impact in the community
- Performs all other duties as assigned
Skills
Education
Tools
Job description
Onsite listed in the job posting.
The Senior Administrative Assistant reports directly to the Market President and is responsible for ensuring the seamless day-to-day operations of the office, coordinating events, managing facilities, and supporting Community Reinvestment Act (CRA) initiatives and relationships. This key associate role provides administrative and organizational support to management and associates, while also serving as a liaison for community engagement activities.
Monday - Friday 8:30 am - 5 pm
- Oversee general office operations including supply management for the team, vendor relationships, and facility maintenance to create an efficient and professional environment for associates and our clients
- Assists in coordinating executive schedules
- Schedules and prepares for meetings, programs, events, or conferences including arrangements for internal and external location setups and catering services as appropriate
- Prepares agenda, handouts, documents, and/or any other information for scheduled meetings
- Screens incoming calls and correspondence and responds independently when possible
- Composes and prepares confidential correspondence, reports, and other complex documents
- Reviews and disseminates information received from other departments and external sources
- Organizes and maintains file system, and files correspondence and other records
- Creates and maintains databases and spreadsheet files
- Researches, compiles, and analyzes data for special projects and various reports
- Assists in the day-to-day management of relationships with non-profit community partners and colleagues in maximizing Company impact in the community
- Performs all other duties as assigned
No supervisory responsibilities
- Organization & Time Management - Ability to prioritize multiple tasks and projects, maintain a high level of organization, and meet deadlines in a fast-paced environment
- Communication - Strong written and verbal communication skills for interacting with associates, external partners, vendors, and our clients. Ability to produce clear, professional correspondence and event materials
- Problem Solving - Proactive approach to identifying issues related to office operations, facilities, and event logistics, and implementing effective solutions
- Attention to Detail - Meticulous in managing records, scheduling, facility needs, and CRA compliance documentation
- Customer Service - Demonstrates a high level of professionalism in supporting associates and responding to the needs of our clients during events and community initiatives
- Event Planning - Experience or aptitude for organizing meetings, events, and community engagement activities, including budget management, logistics, and vendor coordination
- Technical Proficiency - Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint); ability to learn and use project management, facilities booking, or event coordination software
- Facility Management - Basic knowledge of building maintenance operations, safety protocols, and workspace optimization for associates.
- Community Engagement - Interest or experience in supporting CRA and corporate social responsibility initiatives; ability to coordinate volunteer opportunities and track community impact
- Adaptability - Flexibility to adjust to changing priorities and support a positive team environment
None required
High school diploma or GED with at least 3 years of experience in a similar role
First Horizon Corporation is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. First Horizon has been recognized as one of the nation's best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank. More information is available at www.FirstHorizon.com .
- Medical with wellness incentives, dental, and vision
- HSA with company match
- Maternity and parental leave
- Tuition reimbursement
- Mentor program
- 401(k) with 6% match
- More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits
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