Senior Administrative Assistant

Dvorak LLC; Dundalk (MD); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Job summary

Dvorak, LLC in Dundalk, MD is seeking a Senior Administrative Assistant to support the President and Vice President, manage calendars, coordinate meetings, and handle correspondence across departments. The ideal candidate will bring 2–4 years of administrative experience and strong communication skills.

Proficiency in Microsoft Office Suite and Teams, plus the discretion to manage confidential information, is required to balance executive needs with day-to-day office tasks.

Qualifications

• 2–4 years of administrative experience, including experience supporting senior leadership or managers (required).
• Strong calendar management, scheduling, and organizational skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Teams.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Strong attention to detail and ability to manage competing priorities independently.
• Comfortable balancing high-level leadership support with day-to-day office administrative needs.

Responsibilities

• Provide administrative support directly to the President and Vice President, including managing calendars and scheduling internal and external meetings.
• Coordinate meeting logistics — preparing agendas, materials, and presentation decks, and tracking follow-up items from leadership meetings.
• Arrange travel logistics, including itineraries and reservations.
• Draft, proofread, and distribute correspondence, memos, and reports on behalf of leadership.
• Serve as a professional point of contact between leadership and staff, vendors, and clients.
• Scan, file, and maintain electronic and physical records, and perform data entry across multiple systems.
• Prepare and process company documents and forms, and support document retention and records management.
• Collaborate with Accounting, HR, and Operations on administrative projects, and help coordinate company events and employee recognition activities.

Skills

Calendar management

Administrative support

Communication skills

Discretion/confidentiality

Attention to detail

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

ABOUT US

Dvorak, LLC leads the way across the Mid-Atlantic region, building heavy and commercial electrical systems to the highest standards that modern construction demands. We are committed to maintaining long-term, positive customer relationships while providing opportunities for growth and development for our team members.

Our mission is to deliver exceptional heavy electrical construction services through our highly skilled team, a strong family-oriented culture, and an unwavering commitment to safety and quality.

Our vision is to be recognized as the premier heavy electrical construction contracting company — setting the standard for excellence, collaboration, and reliability in the industry.

POSITION OVERVIEW

We’re looking for a Senior Administrative Assistant to provide direct support to our Senior Leadership team while serving as a key resource for day-to-day office operations. This role manages leadership calendars, coordinates meetings, and handles correspondence and communications for Senior Leadership — while also maintaining records, processing documentation, and supporting administrative needs across departments. The ideal candidate brings strong organization, professionalism, and discretion to everything they do.

What You’ll Do

• Provide administrative support directly to the President and Vice President, including managing calendars and scheduling internal and external meetings
• Coordinate meeting logistics — preparing agendas, materials, and presentation decks, and tracking follow-up items from leadership meetings
• Arrange travel logistics, including itineraries and reservations
• Draft, proofread, and distribute correspondence, memos, and reports on behalf of leadership
• Serve as a professional point of contact between leadership and staff, vendors, and clients
• Scan, file, and maintain electronic and physical records, and perform data entry across multiple systems
• Prepare and process company documents and forms, and support document retention and records management
• Collaborate with Accounting, HR, and Operations on administrative projects, and help coordinate company events and employee recognition activities

What We’re Looking For

• 2–4 years of administrative experience, including experience supporting senior leadership or managers (required)
• Strong calendar management, scheduling, and organizational skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Teams
• Ability to maintain confidentiality and exercise discretion with sensitive information
• Strong attention to detail and ability to manage competing priorities independently
• Comfortable balancing high-level leadership support with day-to-day office administrative needs

Why You’ll Love Working Here

• Supportive team environment with opportunities to learn and grow
• Stable company with long-term career potential
• Competitive pay and benefits

Job Type: Full-time

Pay Range: $26.00 - $31.00 hourly (based upon experience) + bonus opportunity

• 401(k)
• 401(k) matching
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Dvorak, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.