Senior Administrative Assistant

American College of Surgeons; Chicago (IL); Hybrid; USD 70,000 - 78,000; Full time

Job summary

The American College of Surgeons seeks a Senior Administrative Assistant in Chicago. This hybrid role involves supporting the Executive Services and requires experience in administrative functions, event management, and strong skills in Microsoft Office. The position offers a competitive salary and benefits.

Benefits

Vacation, personal, and sick hours including 13 paid holidays

Medical coverage through BlueCross BlueShield

Dental, Vision, and Prescription drug program

403(b) Matching Program

Pension Plan

Employee Assistance Program

Short Term/Long Term Disability

Life Insurance

Domestic Partner Coverage

Qualifications

• At least 4-7 years of administrative experience required.
• Experience in supporting executives is a plus.
• Strong expertise in Microsoft Office Suite is essential.

Responsibilities

• Provides administrative support for Executive Services.
• Manages clinical event operations and prepares itineraries.
• Handles general administrative tasks as needed.

Skills

Scheduling

Calendar Management

Expense Reporting

Event Coordination

Microsoft Office Suite

Attention to Detail

Professional Communication

Organizational Skills

Education

Bachelor’s degree or higher

Job description

Join to apply for the Senior Administrative Assistant role at American College of Surgeons

Join to apply for the Senior Administrative Assistant role at American College of Surgeons

The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 90,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org.

Summary: Provides administrative support to the Executive Services area to include travel itineraries and expense processing for the Executive Director & CEO, and general administrative tasks as directed by and in collaboration with the Senior Executive Associate. Assists the Senior Manager of Leadership Operations with Clinical Congress event management to include managing invitations, on-site arrangements and preparations. Assists with ACS leader travel and itinerary preparation. Provides staff support for the Bylaws and Honors Committee activities. Manages general administrative tasks and special projects as needed to support the work of the Executive Services area.

This exempt position will report to the Senior Executive Associate in the Division of Executive Services. It is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote.

The anticipated salary range for this position is $70,000 - $78,000 (commensurate with related experience).

Required Education and/or Experience:

• Bachelor’s degree or higher from an accredited college or university is required.
  
  
• At least 4-7+ years of similar professional administrative experience is required; experience providing administrative support to an executive is a plus.
  
  
• Must have experience with scheduling and calendar management, creating and editing PDF files, expense reporting and travel reimbursement, and professional meeting/event coordination.
  
  
• Strong expertise in the Microsoft Office Suite (including Outlook, Word, Excel, and PowerPoint).
  
  
• Experience in maintaining an organized database of files and documents, and presentation and documentation support is required.
  
  
• Ability to manage the tracking and processing of license renewals and association dues/fees, invoicing, and honorarium payments.
  
  
• Sharp attention to detail and strong professional communication skills (both verbal and written) required.
  
  
• Adept at balancing and organizing multiple competing priorities in a way that ensures timely completion of all tasks.
  
  

Comprehensive Benefits:
We’re committed to attracting and retaining top talent via valuable benefits!

• Vacation, personal, and sick hours including 13 paid holidays per year
• Medical—comprehensive coverage through BlueCross BlueShield
• Dental, Vision, and Prescription drug program
• 403(b) Matching Program
• Pension Plan
• Employee Assistance Program
• Short Term/Long Term Disability
• Life Insurance
• Domestic Partner Coverage

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to [e-mail] or call [phone] and let us know the nature of your request and your contact information.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

About the American College of Surgeons

The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 90,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org.

Summary: Provides administrative support to the Executive Services area to include travel itineraries and expense processing for the Executive Director & CEO, and general administrative tasks as directed by and in collaboration with the Senior Executive Associate. Assists the Senior Manager of Leadership Operations with Clinical Congress event management to include managing invitations, on-site arrangements and preparations. Assists with ACS leader travel and itinerary preparation. Provides staff support for the Bylaws and Honors Committee activities. Manages general administrative tasks and special projects as needed to support the work of the Executive Services area.

This exempt position will report to the Senior Executive Associate in the Division of Executive Services. It is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote.

The anticipated salary range for this position is $70,000 - $78,000 (commensurate with related experience).

Required Education and/or Experience:

• Bachelor’s degree or higher from an accredited college or university is required.
  
  
• At least 4-7+ years of similar professional administrative experience is required; experience providing administrative support to an executive is a plus.
  
  
• Must have experience with scheduling and calendar management, creating and editing PDF files, expense reporting and travel reimbursement, and professional meeting/event coordination.
  
  
• Strong expertise in the Microsoft Office Suite (including Outlook, Word, Excel, and PowerPoint).
  
  
• Experience in maintaining an organized database of files and documents, and presentation and documentation support is required.
  
  
• Ability to manage the tracking and processing of license renewals and association dues/fees, invoicing, and honorarium payments.
  
  
• Sharp attention to detail and strong professional communication skills (both verbal and written) required.
  
  
• Adept at balancing and organizing multiple competing priorities in a way that ensures timely completion of all tasks.
  
  

Comprehensive Benefits:
We’re committed to attracting and retaining top talent via valuable benefits!

• Vacation, personal, and sick hours including 13 paid holidays per year
• Tuition reimbursement
• Medical—comprehensive coverage through BlueCross BlueShield
• Dental, Vision, and Prescription drug program
• 403(b) Matching Program
• Pension Plan
• Flexible Spending Medical/Dependent Care
• Employee Assistance Program
• Short Term/Long Term Disability
• Life Insurance
• Domestic Partner Coverage

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to [e-mail] or call [phone] and let us know the nature of your request and your contact information.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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