Senior Administrative Assistant

Scorpion Therapeutics; Chapel Hill (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

Scorpion Therapeutics in North Carolina seeks a seasoned administrative professional to support the EVP and General Counsel within the Legal Department. You will manage calendars, coordinate travel, and handle board committee logistics, ensuring smooth operations in a fast-paced biotech environment.

Responsibilities include administering contract review workflows, maintaining accurate legal files for the NC office, and training staff on processes.

Qualifications

• 4+ years in a professional environment as an administrative assistant, executive assistant, contracts administrator and/or paralegal.

Responsibilities

• Provide executive administrative support to the EVP, Deputy General Counsel, and other key personnel within the Legal Department.
• Administer company-wide contract review and approval processes, including initial review/triage of requests, training personnel, quality control/verification of completed workflows, and other system-related tasks as needed.
• Coordinate departmental administrative activities with the Executive Assistant & Office Administrator, Legal Operations.
• Organize and maintain legal files for the North Carolina office location.
• Assist attorneys with maintaining contract templates.
• Support project/research assignments as requested.
• Assist with periodic financial certification processes and disclosure control processes.
• Manage calendars; schedule meetings, book rooms, and send invitations.
• Manage and organize Board Committee processes/logistics, including document creation/editing and distribution via Diligent Boards.
• Liaise with outside organizations/vendors/consultants to gather or report program-related information.
• Support business operations (e.g., meeting support, office supplies inventory, purchasing).
• Coordinate travel arrangements and expense reimbursement for attorneys.
• Compile information for reports and presentations.
• Generate clear, concise business correspondence.

Skills

Professional administrative experience

Excellent communication

Detail oriented

Time management

Multitasking

Education

High school diploma or GED

Associate degree (preferred)

Notary Public license (preferred)

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Responsibilities:

• Provide executive administrative support to the EVP, Deputy General Counsel, and other key personnel within the Legal Department.
• Administer company-wide contract review and approval processes, including initial review/triage of requests, training personnel, quality control/verification of completed workflows, and other system-related tasks as needed.
• Coordinate departmental administrative activities with the Executive Assistant & Office Administrator, Legal Operations.
• Organize and maintain legal files for the North Carolina office location.
• Assist attorneys with maintaining contract templates.
• Support project/research assignments as requested.
• Assist with periodic financial certification processes and disclosure control processes.
• Manage calendars; schedule meetings, book rooms, and send invitations.
• Manage and organize Board Committee processes/logistics, including document creation/editing and distribution via Diligent Boards.
• Liaise with outside organizations/vendors/consultants to gather or report program-related information.
• Support business operations (e.g., meeting support, office supplies inventory, purchasing).
• Coordinate travel arrangements and expense reimbursement for attorneys.
• Compile information for reports and presentations.
• Generate clear, concise business correspondence.

Minimum Requirements:

• High school diploma or GED.
• 4+ years in a professional environment as an administrative assistant, executive assistant, contracts administrator and/or paralegal.
• Proficient in Microsoft Word, Outlook, Excel, PowerPoint.
• Highly organized, self-motivated, detail oriented, proactive; strong work ethic.
• Excellent professional oral and written communication.
• Strong attention to detail; ability to multitask in a fast-paced environment.
• Exceptional time management and deadline execution.
• Excellent organizational skills; ability to work independently and with others.

Preferred Qualifications:

• Associate degree.
• 6+ years of relevant experience.
• Notary Public license.
• Strong project management skills.