Executive Assistant- Legal

Core Specialty Insurance Holdings, Inc.; Cincinnati (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary and opportunities

Professional development

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short and long-term disability

401(k) with company match

Employee Assistance Plan

Health Savings Account

Flexible Spending Account

Health Reimbursement Account

Wellness program

Job summary

Core Specialty Insurance Holdings, Inc. seeks a Legal Executive Assistant to provide high-level support to the Executive Vice President & General Counsel.

You will help manage daily legal workflows, handle confidential information with discretion, and coordinate with internal teams and external partners. You will draft and format legal documents, organize filing systems, manage calendars, travel, and meetings, and assist with contracts, governance, and regulatory filings in a fast-paced

Qualifications

• Ability to draft, edit, and format legal documents with accuracy.
• Experience supporting attorneys or executives in fast-paced environments.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Manage the General Counsel’s calendar, schedule meetings, coordinate travel, and prepare briefing materials for internal and external engagements.
• Draft, edit, proofread, and format legal correspondence, memoranda, presentations, and reports; maintain organized filing systems.
• Assist with contract intake, routing, signature processes, and tracking.
• Prepare agendas, compile materials, and track action items for legal team meetings, board meetings, and cross‑departmental sessions.
• Help maintain corporate records, support policy updates, assist with regulatory filings, and coordinate compliance training logistics.
• Conduct basic legal and business research, compile background information, and prepare summaries for the General Counsel.
• Serve as a professional point of contact for internal stakeholders, outside counsel, regulators, and vendors; manage inquiries and prioritize issues needing attention.
• Process invoices, manage budgets and expense reports, coordinate document signatures, and support department-wide administrative needs.
• Other duties as assigned.

Skills

Writing & editing

Organizational skills

MS Office

Document management

E-signature platforms

Confidentiality

Attention to detail

Multitasking

Education

Associate’s or bachelor's degree

Legal administrative training

Job description

The Legal Executive Assistant provides high‑level administrative, organizational, and project support to the Executive Vice President & General Counsel. This role ensures the smooth operation of daily legal workflows, manages sensitive information with discretion, and serves as a key point of coordination between the General Counsel, internal teams, and external partners.

Key Accountabilities/Deliverables:

• Manage the General Counsel’s calendar, schedule meetings, coordinate travel, and prepare briefing materials for internal and external engagements.
• Draft, edit, proofread, and format legal correspondence, memoranda, presentations, and reports. Maintain organized digital and physical filing systems.
• Assist with contract intake, routing, signature processes, and tracking.
• Prepare agendas, compile materials, and track action items for legal team meetings, board meetings, and cross‑departmental sessions.
• Help maintain corporate records, support policy updates, assist with regulatory filings, and coordinate compliance training logistics.
• Conduct basic legal and business research, compile background information, and prepare summaries for the General Counsel.
• Serve as a professional point of contact for internal stakeholders, outside counsel, regulators, and vendors. Manage incoming inquiries and prioritize issues requiring the General Counsel ’s attention.
• Process invoices, manage budgets and expense reports, coordinate document signatures, and support department-wide administrative needs.
• Other duties as assigned.

Technical Knowledge and Understanding:

• Strong writing, editing, and organizational skills.
• Proficiency with Microsoft Office, document management systems, and e‑signature platforms.
• Ability to handle confidential information with discretion.
• Strong attention to detail and ability to manage multiple priorities.
• Understanding of corporate governance processes preferred.

Experience:

• Associate’s or bachelor’s degree preferred; legal administrative training preferred.
• Experience supporting attorneys, executives, or legal departments.
• Ability to manage multiple priorities in a fast‑moving, deadline‑driven environment.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over work authorization sponsorship now or in the future for this position.

At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement. We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program