Senior Administrative Assistant

NewGen Strategies & Solutions; Austin (TX); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

401K with match

Medical and dental insurance

Paid vacations and holidays

Paid maternity and paternity leave

Flexible work schedules

Ongoing training

Team-building activities

Job summary

NewGen Strategies and Solutions is seeking a Senior Administrative Assistant to support the Austin, TX office in a hybrid capacity. You will work with Project Managers, company leaders, and remote staff to keep the office running smoothly and maintain a professional client image.

You will produce, format, and manage project deliverables, assist with contract and travel logistics, support business development, and manage calendars, expense reporting, and general office duties with a focus on

Qualifications

• Minimum of 10 years of experience in the Administrative Services field.
• High school diploma or GED required.
• Ability to manage multiple tasks and deadlines.
• Strong organizational skills with attention to detail during proofreading and formatting.
• Intermediate to advanced proficiency with Microsoft Office (Word, PowerPoint, Outlook).
• Outgoing with strong interpersonal, customer service, and communication skills.

Responsibilities

• Provide high-level administrative support to multiple Project Managers and company leaders.
• Compile, review, edit, and format project deliverables (reports, memos, proposals, PowerPoint).
• Own production of final deliverables with a focus on quality and consistency.
• Support business development, including responses to RFPs/RFQs.
• Prepare Professional Service Agreements, Subconsultant Agreements, and other project documents.
• Coordinate calendars, appointments, meetings, and travel logistics.
• Manage general office operations (phones, supplies, filing, document prep).
• Support local office recruiting, employee engagement, and office events.
• Maintain company image and branding through templates and graphics.
• Assist with expense reporting.

Skills

Administrative experience

Strong organizational skills

Attention to detail

Communication skills

Multitasking

Team collaboration

Education

High school diploma or GED

Bachelor's degree or equivalent work experience

Tools

Microsoft Office

PowerPoint

Outlook

Word

Job description

NewGen Strategies and Solutions, LLC Austin, Texas, United States (Hybrid)

NewGen Strategies and Solutions, LLC is a management consulting firm with offices nationwide. We specialize in three core practices—

Energy, Water, and Solid Waste—providing strategic insight and practical solutions to help our clients achieve their goals.

Our vision is to be the consulting company that makes a difference for our clients, our employees, and our communities. Guided by our core values (Make an Impact, Foster Innovation, Expect Quality, Cultivate Community, and Be a Trusted Advisor), we are committed to excellence in everything we do.

At NewGen, our employees are our greatest asset, and every team member at every level has a voice.

The Senior Administrative Assistant is a critical support role for our entire Austin, TX office, working with Project Managers, company leadership, and staff across the Water Practice as well as designated remote team members. We're looking for SOLVERS—people who approach challenges with curiosity and enjoy solving complex problems, much like tackling puzzles. In this role, you'll be the person who keeps the office running smoothly, anticipates what the team needs before they ask, and helps maintain the professional image we bring to clients and candidates every day.

Key Roles

• Provide high-level administrative support to multiple Project Managers, company leaders, and Richardson office personnel, including designated remote employees
• Compile, review, edit, and format project deliverables, including reports, memos, letters, proposals, and PowerPoint presentations.
• Own primary production of final deliverables (e.g., proposals, reports), with a keen eye for quality and consistency.
• Support business development efforts, including company responses to competitive Requests for Proposals / Requests for Qualifications.
• Prepare Professional Service Agreements, Subconsultant Agreements, contract addendums, and other project documentation under the direction of Project Managers and/or the Corporate Services Manager.
• Coordinate calendars, appointments, meetings, and travel logistics for project team members.
• Manage general office operations, including phones, supplies, filing, document preparation, and office organization.
• Support local office recruiting efforts, employee engagement, and office celebrations and social functions.
• Maintain company image and brand consistency through templates, presentation materials, graphics, and supporting tools.
• Assist with expense reporting.

Required Qualifications

• Minimum of 10 years of successful experience in the Administrative Services field.
• High school diploma or GED required.
• Ability to manage multiple tasks and processes and handle competing priorities while adhering to tight deadlines.
• Strong organizational skills and exceptional attention to detail, with the ability to spot errors and inconsistencies during quality checks (proofreading, formatting, etc.).
• Intermediate to advanced proficiency with Microsoft Office (Word, PowerPoint, Outlook).
• Outgoing personality with strong interpersonal, customer service, and communication skills.
• Ability to work independently and collaboratively with a variety of personality types at all levels of the organization.

Preferred Qualifications

• Bachelor's degree or equivalent work experience.
• Experience supporting business development or proposal efforts in a professional services environment.
• Familiarity with preparing contracts or agreements (e.g., service agreements, subconsultant agreements).

Qualities: At NewGen, we're looking for SOLVERS: people who approach challenges with curiosity and thrive on solving complex problems. A SOLVER is:

• Structured – organized, methodical, and grounded in sound reasoning.
• Ownership-driven – takes initiative and accountability for outcomes..
• Logical – approaches problems with clear, evidence-based thinking
• Versatile – adapts quickly to changing needs, roles, and priorities.
• Elevating – lifts others through collaboration and positive influence.
• Resourceful – finds creative, effective solutions even with limited information.
• Passionate and takes ownership – genuinely invested in the team's success, not just checking boxes.
• Anticipates needs and finds them before being asked – notices what's needed and takes care of the little things.
• Does what is needed, with initiative – follows up, follows through, and gets things done without being told twice.
• Exceptional attention to detail, organized, and trustworthy – our right hand in the office.
• A culture champion – warm, approachable, calm under pressure, and proactive in supporting employee engagement.
• A team player who is coachable, collaborative, and represents NewGen well to clients, candidates, and visitors.

What We Offer: Join our team of experts dedicated to keeping our Richardson office running at its best and supporting the people who make NewGen successful.

• Base compensation of $65,000–$75,000. The range provided is NewGen's reasonable estimate of the base compensation for this role. The actual amount may be higher or lower, based on non-discriminatory factors such as location, experience, knowledge, skills, and abilities.
• Annual bonuses of 8%, contingent on personal and company performance.
• 401K plan with matching contributions.
• Medical and dental insurance.
• Paid vacations and holidays.
• Paid maternity and paternity leave.
• Meaningful opportunity for career progression within the organization.
• Flexible work schedules (while being mindful of office and leadership needs).
• Ongoing training.
• Office snacks and occasional group lunches and team-building activities.

Additional Information Location: Austin, TX. Hybrid — typically 3 days in-office, 2 days remote, though some weeks require full in-office presence based on client and office needs. Because Senior Leadership is based in this office, in-office days may be adjusted to ensure coverage.

Employee Type: Full-time. Exempt.

Legally Authorized to Work in United States: To qualify, applicants must be legally authorized to work in the United States, and should not require, now or in the future, sponsorship for employment visa status. NewGen is an equal opportunity employer and complies with all federal, state, and local fair employment practices laws. NewGen strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, gender identity, sexual orientation, marital status, sex (including pregnancy), age, disability, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.