Senior Administration Assistant

revolutionmedicines; Redwood City (CA); Hybrid; USD 80,000 - 120,000; Full time

Job summary

Revolution Medicines, headquartered in Redwood City, CA, is seeking an experienced Senior Executive Assistant to support our leadership and programs. You will manage governance meetings, Coordinate global travel, prepare materials, and help with budgeting and HR processes to keep our organization aligned and efficient.

Ideal candidates bring 10+ years of executive support, superb organizational skills, and a professional, discreet demeanor.

Qualifications

• 10+ years supporting at the executive level.
• Ability to recognize and appropriately handle highly sensitive and confidential material and information.
• Strong organizational, project and time management skills; detail oriented.
• Ability to prioritize/multi-task projects and demands effectively.

Responsibilities

• Managing governance and alignment meetings including receiving agenda requests, confirming attendees, scheduling meetings, circulating pre-reads and posting final minutes.
• Scheduling and managing recurring meetings for the function including resolving scheduling conflicts, securing a meeting location and confirming agenda items.
• Facilitating the annual finance and HR processes for the function including goal setting, talent reviews, performance management and budget planning.
• Preparing for business review meetings including obtaining the agenda, identifying content owners, scheduling review meetings and submitting final materials.
• Supporting onboarding of new employees including updating meeting invitations and distribution lists, confirming access to key folders and intranet sites, scheduling introductory meetings and providing an overview of our governance process.
• Collaborating with other administrative assistants to schedule complex meetings or respond to time-sensitive business requests from the senior management team or Board of Directors.
• Planning for conferences including communicating abstracts/presentations deadlines, conference registration, hotel accommodations, meeting arrangements, catering, AV equipment, and other related requests to ensure successful meetings.
• Coordinating domestic and international travel including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations and other travel related needs for leadership team members
• Providing consolidation, formatting, and/or organization of PowerPoint presentation slides as requested.
• Providing administrative support for contracts and master service agreements in partnership with legal and/or procurement to ensure they are executed timely and properly within approval limits.

Skills

Executive support

Confidential handling

Organizational skills

Communication skills

Tools

MS Word

Excel

PowerPoint

Outlook

Smartsheets

Teams

Job description

Revolution Medicines is a global, commercial-state oncology company dedicated to discovering, developing and delivering innovative medicines for patients with RAS-addicted cancers. Leveraging its differentiated RAS(ON) tri-complex inhibitor platform, the company is advancing a broad, integrated portfolio of oral RAS(ON) inhibitors designed to directly target the active, cancer-driving state of RAS. Founded on rigorous scientific inquiry and a willingness to challenge long-held assumptions, Revolution Medicines is committed to changing the trajectory of disease for patients with RAS-addicted cancers worldwide.

Our people are united by a shared way of working: follow the science, challenge assumptions, act with urgency and hold ourselves to a high standard of rigor-all in service of patients.

The Opportunity:

You will be a key member of the Program Lifecycle and Portfolio Strategy team supporting molecule teams, governance forums and administrative activities for the function. Key responsibilities include:

• Managing governance and alignment meetings including receiving agenda requests, confirming attendees, scheduling meetings, circulating pre-reads and posting final minutes.
• Scheduling and managing reoccurring meetings for the function including resolving scheduling conflicts, securing a meeting location and confirming agenda items.
• Facilitating the annual finance and HR processes for the function including goal setting, talent reviews, performance management and budget planning.
• Preparing for business review meetings including obtaining the agenda, identifying content owners, scheduling review meetings and submitting final materials.
• Supporting onboarding of new employees including updating meeting invitations and distribution lists, confirming access to key folders and intranet sites, scheduling introductory meetings and providing an overview of our governance process.
• Collaborating with other administrative assistance to schedule complex meetings or respond to time-sensitive business requests from the senior management team or Board of Directors.
• Planning for conferences including communicating abstracts/presentations deadlines, conference registration, hotel accomodations, meeting arrangements, catering, AV equipment, and other related requests to ensure successful meetings.
• Coordinating domestic and international travel including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations and other travel related needs for leadership team members
• Providing consolidation, formatting, and/or organization of PowerPoint presentation slides as requested.
• Providing administrative support for contracts and master service agreements in partnership with legal and/or procurement to ensure they are executed timely and properly within approval limits.

Required Skills, Experience and Education:

• 10+ years supporting at the executive level.
• Ability to recognize and appropriately handle highly sensitive and confidential material and information.
• Strong organizational, project and time management skills; detail oriented.
• Ability to prioritize/multi-task projects and demands effectively.
• Willingness to support Revolution Medicines to succeed by thinking outside of the box and job description.
• Professional demeanor and team-player while maintaining positive, team-focused attitude.
• Proactive and excellent self-initiative.
• Excellent verbal and written communication skills.

Preferred Skills:

• Experience in biotechnology is highly preferred.
• Proficient with MS Word, Excel, PowerPoint, and Outlook calendar. Experience with applicant tracking systems highly preferred.
• Experience with project management tools, (i.e. Smartsheets) and communications platforms (i.e. Teams portal development, newsletters) is a plus.

#LI-EM1 #LI-Hybrid

The base pay salary range for this full-time position for candidates working onsite at our headquarters in Redwood City, CA is listed below. The range displayed on each job posting is intended to be the base pay salary range for an individual working onsite in Redwood City and will be adjusted for the local market a candidate is based in. Our base pay salary ranges are determined by role, level, and location. Individual base pay salary is determined by multiple factors, including job-related skills, experience, market dynamics, and relevant education or training.

Please note that base pay salary range is one part of the overall total rewards program at RevMed, which includes competitive cash compensation, robust equity awards, strong benefits, and significant learning and development opportunities.

Revolution Medicines is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital status, medical condition, and veteran status.

Revolution Medicines takes protection and security of personal