Senior Administrative Assistant II, US Region

Revolution Medicines, Inc.; San Francisco (CA); On-site; USD 99,000 - 124,000; Full time

Job summary

Revolution Medicines is seeking a Sr Administrative Assistant to provide high-level administrative support to the Commercialization organization, including leadership and team members across regions.

Responsibilities include coordinating meetings, travel, and logistics, supporting recruitment, and assisting with contracts and expense reporting. Base pay range is listed; onsite at Redwood City, CA HQ with comprehensive rewards program.

Qualifications

• 10+ years supporting at the executive level.
• Ability to recognize and appropriately handle highly sensitive and confidential material.
• Strong organizational, project and time management skills; detail oriented.
• Ability to prioritize/multi-task projects and demands effectively.
• Willingness to support Revolution Medicines to succeed by thinking outside of the box and job description.
• Professional demeanor and team-player while maintaining positive, team-focused attitude.
• Proactive and excellent self-initiative.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinates internal and external meetings/teleconferences along with logistics, room reservations, catering, AV setup, and other support needs.
• Supports both in-office and remote field team members across regions and global time zones.
• Interacts with key business partners and external vendors for planning meetings and coordinating logistics with leaders.
• Plans and coordinates offsite meetings and conference attendance including registration, hotel stays, and catering.
• Coordinates complex travel details for senior leadership including flights, visas, hotel, and transportation.
• Consolidates, formats, and organizes PowerPoint slides as requested.
• Handling recruitment and onboarding activities including interview scheduling and onboarding planning with HR.
• Provides support to commercial team for master service agreements with legal/procurement.
• Coordinates expense report processing and reconciliation for senior leadership.
• Collaborates across Commercialization Operations and Admin to plan agendas and execute cross-functional meetings and events.

Skills

Executive-level support

Organization & time management

Multi-tasking

Proactive mindset

Communication (verbal & written)

Tools

MS Word

Excel

PowerPoint

Outlook

Applicant Tracking Systems

Smartsheets

Teams

Job description

Revolution Medicines is a global, commercial-state oncology company dedicated to discovering, developing and delivering innovative medicines for patients with RAS-addicted cancers. Leveraging its differentiated RAS(ON) tri-complex inhibitor platform, the company is advancing a broad, integrated portfolio of oral RAS(ON) inhibitors designed to directly target the active, cancer-driving state of RAS. Founded on rigorous scientific inquiry and a willingness to challenge long-held assumptions, Revolution Medicines is committed to changing the trajectory of disease for patients with RAS-addicted cancers worldwide.

Our people are united by a shared way of working: follow the science, challenge assumptions, act with urgency and hold ourselves to a high standard of rigor—all in service of patients.

The Opportunity:

The Sr Administrative Assistant role is essential to execution and achievement of goals and objectives of the Commercialization organization providing administrative support for the function, the leadership and team members including:

• Coordinates internal and external meetings/teleconferences along with corresponding logistics, room reservations, catering, audio-visual equipment set-up, and other support needs.
• Provides and balances administrative support across both in-office and remote field team members and can coordinate with teams across different regions and global time zones.
• Interacts with key business partners and potentially external vendors in planning meetings and coordinating all logistics in partnership with functional leaders.
• Plans and coordinate necessary offsite meetings and/or conference attendance, including conference registration, hotel stays, meeting arrangements, catering, AV equipment, and other related requests to ensure successful meetings.
• Plans and coordinate complex domestic and international travel details including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations and other travel related needs for senior leadership; this may require evening or weekend support, depending on the travel requirements.
• Provides consolidation, formatting, and/or organization of PowerPoint presentation slides as requested.
• Handle recruitment and onboarding activities including all full-time, temporary, and consulting candidate interview scheduling for the functions supported, as well as coordinating 1st day of new hire planning w/HR and hiring manager.
• Provide administrative support to commercial team for consulting and/or master service agreements in partnership with legal and/or procurement to ensure they are executed timely and properly within approval limits.
• Coordinates complex expense report processing and reconciliation of receipts and credit card statements for the senior leadership as needed.
• Partners across Commercialization (Commercial and Medical Affairs) Operations and Admin team members to plan agendas and execute Cross functional meetings and events (ie, launch planning, support speaker series, lunch and learns, etc).

Required Skills, Experience and Education:

• 10+ years supporting at the executive level.
• Ability to recognize and appropriately handle highly sensitive and confidential material and information.
• Strong organizational, project and time management skills; detail oriented.
• Ability to prioritize/multi-task projects and demands effectively.
• Willingness to support Revolution Medicines to succeed by thinking outside of the box and job description.
• Professional demeanor and team-player while maintaining positive, team-focused attitude.
• Proactive and excellent self-initiative.
• Excellent verbal and written communication skills.

Preferred Skills:

• Biotechnology experience highly preferred.
• Proficient with MS Word, Excel, PowerPoint, and Outlook calendar. Experience with applicant tracking systems highly preferred.
• Experience with project management tools, (ie smartsheets) and communications platforms (ie, Teams portal development, newsletters) is a plus.

The base pay salary range for this full-time position for candidates working onsite at our headquarters in Redwood City, CA is listed below. The range displayed on each job posting is intended to be the base pay salary range for an individual working onsite in Redwood City and will be adjusted for the local market a candidate is based in. Our base pay salary ranges are determined by role, level, and location. Individual base pay salary is determined by multiple factors, including job-related skills, experience, market dynamics, and relevant education or training.

Please note that base pay salary range is one part of the overall total rewards program at RevMed, which includes competitive cash compensation, robust equity awards, strong benefits, and significant learning and development opportunities.

Revolution Medicines is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital status, medical condition, and veteran status.

Revolution Medicines takes protection and security of personal data very seriously and respects your right to privacy while using our website and when contacting us by email or phone. We will only collect, process and use any personal data that you provide to us in accordance with our CCPA Notice and Privacy Policy. For additional information, please contact [e-mail].

Base Pay Salary Range

$99,000 - $124,000 USD