Senior Administration Assistant

Freeman Hospital

Carthage (MO)

On-site

USD 28,000 - 34,000

Part time

6 hours ago

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Job summary

Newcastle Hospitals NHS Foundation Trust seeks a Senior Administration Assistant to provide high-quality administrative and secretarial support in Blood Sciences. The role covers diary management, correspondence handling, typing, and meeting organisation across Freeman Hospital and Royal Victoria Infirmary.

The department is UKAS accredited and supports a wide range of diagnostic services. Candidates should have NHS secretarial experience, typing skills, and be able to work with minimal

Qualifications

Experience of secretarial or administrative procedures
Audio typing experience
NHS secretarial or administration experience
Knowledge of medical terminology
Minutes taking experience
Excellent communication skills
Ability to work without direct supervision

Responsibilities

Maintain senior staff electronic diaries.
Deal with incoming correspondence for Consultants.
Daily postal duties for department.
Type personal and confidential correspondence for senior staff.
Arrange meetings for senior staff within the department.
Take minutes for departmental meetings.
Answer incoming calls for senior staff within the department.
Maintain filing systems for the department.
Stock control of stationery and office equipment; place orders as required.
Receive dictation and transcribe material accurately.
Undertake clerical and other duties as required.
Train Blood Sciences staff to cover clerical duties when needed.

Skills

Excellent communication

Work without supervision

Typing speed 35 wpm

Education

NVQ III

GCSE English

MS Office

Typing 35 wpm

Job description

Qualifications & Education

Essential criteria

Employer heading

Senior Administration Assistant

Band 3

Newcastle Hospitals NHS Foundation Trust is one of the busiest and largest NHS hospital trusts in the country. We have around 16,000 staff and an annual budget of £1.7 billion.

With strong history of providing high quality care, clinical excellence, research and innovation regionally, nationally and internationally, we’re in the top five providers of specialised health services in the country.

As well as providing a wide range of hospital and community services, we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, sex, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.

Job Overview

We are looking for enthusiastic candidates for a Senior Administration Assistant role within Blood Sciences.

Blood Sciences plays a pivotal role in the provision of 11 million diagnostic tests per year which are essential for the delivery of high quality clinical care within all Directorates of the Trust and in Primary Care. The Department also acts as a regional and national reference laboratory.

The Blood Sciences Department is UKAS accredited and is housed at both Freeman Hospital and Royal Victoria Infirmary. Successful candidates will be expected to work at either site.

Interview Date Monday 4 November 2026
37 Hours 30 Minutes/Week (Part Time & Job Share Considered)

NO AGENCIES PLEASE

Main duties of the job

In this role you will provide high quality and efficient administration and secretarial support for senior staff within the Department of Blood Sciences

Working for our organisation

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

Royal Victoria Infirmary (RVI)
Freeman Hospital
Newcastle Dental Hospital
Cramlington Manor Walks
Urgent treatment centres
Newcastle Fertility Centre
Northern Centre for Cancer Care, North Cumbria
Northern Genetics Service

These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.

We also have offices at Regent Point in Gosforth and community sites.

Please see attached information on what Staff Benefits we have to offer at our Trust under ‘Documents to download’ or ‘Supporting documents’.

For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust

Detailed Job Description And Main Responsibilities

Maintain senior staff electronic diaries.
Deal with incoming correspondence for Consultants.
Daily postal duties for department.
Type personal and confidential correspondence for senior staff.
Arrange both internal and external meetings for senior staff within the department.
Take minutes for departmental meetings.
Take, and deal with appropriately, incoming telephone calls for senior staff within the department.
Maintain filing systems for the department.
Stock control of stationery and office equipment placing orders when required. Ordering stock for other sections in the Department.
To receive dictation and/or material and to transcribe such material in a neat and accurate manner.
Undertake clerical and administration duties as required.
Train Blood Sciences staff to enable them to cover, when necessary, clerical duties within the department.

Person specification

Qualifications & Education

Essential criteria

Appropriate NVQ III certificate (e.g. Business Administration, secretarial support etc) or equivalent level qualifications/relevant experience
English language qualification to GCSE level 4 (or above) or equivalent level qualification/relevant experience
IT qualifications e.g. ECDL, Microsoft Office Skills Training
Keyboard speed of 35 words per minute

Knowledge & Experience

Essential criteria

Experience of secretarial or administrative procedures
Audio typing experience

Desirable criteria

NHS secretarial or administration experience
Previous work experience in a laboratory environment
Knowledge of medical terminology
Minutes taking experience

Skills & Abilities

Essential criteria

Excellent communication skills
Ability to work without direct supervision

Desirable criteria

Ability to manage time effectively

Important note on completion of reference section of Application Form

All references from current and previous employers will be sought and must cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Failure to complete this section may result in your application not being processed.

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.

Candidates who are shortlisted for interview will be contacted by e‑mail. You should check your SPAM folders as well as your inbox. If you have not been contacted within 4 weeks of the closing date you should assume your application has been unsuccessful.

Employer certification / accreditation badges

Documents to download