Senior Admin Specialist - Campus Operations

Western Colorado University; United States; On-site; USD 34,000 - 47,000; Full time

Benefits offered by this job

Colorado PERA retirement

401(k), 457, and 403(b) plans

Medical, dental, and vision insurance

Life insurance

Job summary

Western Colorado University is seeking a Campus Operations/Facilities professional to manage purchasing, budgeting, and procurement activities for the Campus Operations/Facilities department. The role includes processing requisitions, vendor quotes, and maintaining monthly budgets, alongside general administrative support.

Ideal candidates will have 3+ years of related experience or a combination of education and experience, with strong Excel and Word skills, familiarity with Workday, and

Qualifications

• Three (3) years of relevant experience in an occupation related to the work assigned. -OR- A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years.

Responsibilities

• Completes purchasing and accounting for the Campus Operations/Facilities department: Analyzes purchase requests to determine the type of acquisition and the accuracy of information provided; Receives quotes and estimates from vendors; Requests estimates and bids for services; Issues requisitions for purchases, or purchases directly with a university procurement card, and reconciles all purchases; Updates budget monthly for facilities operating, capital equipment, travel, safety, and student work-study costs
• Provides general administrative, office, and clerical support
• Operate the Campus Operations/Facilities service center: Clarifies and interprets work requests to assign tasks appropriately; Resolves facility complaints or problems experienced by other campus departments; Determines whether a work request is routine, priority, or emergency and routes emergencies immediately to appropriate contact; Explains facilities projects, maintenance, outages, or emergency situations to the campus community; Coordinates schedules with sub-contractors and/or campus departments for facility-related projects.

Skills

Excel

Word

Purchasing

Inventory management

Workday

Budget management

Contract management

Customer service

Attention to detail

Tools

Microsoft Excel

Microsoft Word

Workday

Job description

Western Colorado University is seeking a Campus Operations/Facilities professional to manage purchasing, budgeting, and procurement activities for the Campus Operations/Facilities department. The role includes processing requisitions, vendor quotes, and maintaining monthly budgets, alongside general administrative support.

Ideal candidates will have 3+ years of related experience or a combination of education and experience, with strong Excel and Word skills, familiarity with Workday, and