Administrative Assistant III - Campus Operations and Construction

Western Colorado University; Gunnison (CO); Presencial; USD 34.000 - 47.000; Jornada completa

Descripción de la vacante

Western Colorado University in Gunnison, Colorado, seeks a Campus Operations professional to manage purchasing, budgeting, and facilities services. The role supports building maintenance, inventory control, and a range of campus operations tasks to ensure an efficient, safe campus environment.

The ideal candidate will have strong Excel/Word skills, experience with purchasing and contract management, and a customer-focused approach to supporting campus departments and projects.

Formación

• Three (3) years of relevant experience in an occupation related to the work assigned (or a combination of related education and/or relevant experience equal to three years).
• Documentation of transcripts/certifications can be attached to the application if education is used to meet minimum qualifications.

Responsabilidades

• Handles purchasing and accounting for Campus Operations/Facilities, including vendor quotes, bids, and requisitions.
• Provides general administrative support and clerical tasks.
• Manages the Campus Operations/Facilities service center, routing requests and coordinating with subcontractors and campus departments.
• Supports state capital and controlled maintenance projects, including proposals and contract management.
• Maintains Facilities inventory and reevaluates procedures to improve efficiency.

Conocimientos

Microsoft Excel

Microsoft Word

Customer service

Purchasing

Inventory management

Herramientas

Workday

Descripción del empleo

Pay Range: $24.45 - $34.23

Department Information

Western Colorado University is a residential, public university with an enrollment of 3,000 students who come from across Colorado and all fifty states. Faculty and staff members share a strong commitment to personalized education with the liberal arts as its core. They are student-oriented, collegial, energetic, and engaged in the campus and community. The curriculum provides flexibility where experiential learning and interdisciplinary approaches are valued. The University is located in Gunnison, Colorado, a rural community 200 miles southwest of Denver. At an elevation of 7,700 feet in the southern Rocky Mountains, the Gunnison Valley provides exceptional year-round outdoor recreational opportunities. Employees have chosen Western because of the quality of life combined with rewarding careers. To learn more about the University, visit www.western.edu . For a glimpse of Western's wonderful location in the Gunnison Valley, visit gunnisoncrestedbutte.com.

Employee Benefits

• Colorado PERA retirement
• Voluntary participation in 401(k), 457, and 403(b) retirement plans
• Medical, dental, and vision insurance (with generous employer premium contributions)
• Basic life insurance coverage (at no cost)
• Optional life insurance for employees and their families
• Short-term disability coverage (at no cost)
• Optional long-term disability coverage
• Flexible spending plans
• Employer contributions to a qualified Health Savings Account
• 11 paid state holidays per year
• Paid vacation and sick leave
• An annual campus health fair with free biometric/blood screenings, free flu shots, and other free screening services available
• Discounted memberships to the campus fieldhouse and fitness center
• Employee and dependent tuition benefits after one year of employment

Description of Job

About Campus Operations and Construction

Campus Operations is responsible for the creation and maintenance of on-campus environments that foster academic and research excellence. Our team provides information and assistance with the key shop, building maintenance work orders, environmental services, groundskeeping, van rentals and driver certification classes.

Job Duties

• Completes purchasing and accounting for the Campus Operations/Facilities department: Analyzes purchase requests to determine the type of acquisition and the accuracy of information provided; Receives quotes and estimates from vendors; Requests estimates and bids for services; Issues requisitions for purchases, or purchases directly with a university procurement card, and reconciles all purchases; Updates budget monthly for facilities operating, capital equipment, travel, safety, and student work-study costs
• Provides general administrative, office, and clerical support
• Operate the Campus Operations/Facilities service center: Clarifies and interprets work requests to assign tasks appropriately; Resolves facility complaints or problems experienced by other campus departments; Determines whether a work request is routine, priority, or emergency and routes emergencies immediately to appropriate contact; Explains facilities projects, maintenance, outages, or emergency situations to the campus community; Coordinates schedules with sub-contractors and/or campus departments for facility-related projects.
• Provides support with state capital and controlled maintenance projects, including communications, requests for proposals, and contract management; Issues reports to the OSA (Office of the State Architect) as needed
• Conducts Facilities inventory on a regular basis
• Reevaluates office and operational procedures to simplify and automate tasks for greater efficiency.
• Develops preventative maintenance schedules for equipment and buildings utilizing the campus work request system.

Minimum Qualifications

• Experience Only: Three (3) years of relevant experience in an occupation related to the work assigned to this position.
• Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. If you wish education to be considered for minimum qualifications, please attach related documentation (such as an unofficial copy of transcripts, certification of program completion, etc.) to your application. This documentation may also be emailed to [e-mail] or faxed to 970-943-2277.

Preferred Qualifications

• Demonstrated competence with Microsoft Excel, Microsoft Word, and other office productivity software
• Experience with purchasing, receiving, inventory, and expense management
• Experience using centralized IT systems to manage budgets, purchasing, and expenses (e.g., Workday, etc.)
• Experience with accounting, budget, and contract management
• Excellent customer service skills
• Strong organi