Senior Admin & Project Coordinator: Executive Support

Nestlé Health Science; Bayport (NY); Sur place; USD 65 000 - 73 000; Plein temps

Avantages offerts par ce poste

Bonus Eligibility

401k with company match

Healthcare coverage

Résumé du poste

Nestlé Health Science is seeking a Senior Administrative Assistant to provide advanced support to multiple Directors and the Senior Director of Manufacturing in Bayport, NY. You will coordinate projects, organize information flow, schedule large meetings and travel, and contribute to reports and presentations for leadership.

Ideal candidates hold an associate or bachelor’s degree and can manage multiple priorities in a fast-paced environment.

Qualifications

• Associate or bachelor’s degree preferred.
• Proven ability to provide support to multiple teams and manage multiple priorities in a demanding workload.
• Online Travel & Expenses experience a plus.

Responsabilités

• Serve as a hands-on partner to site leaders, providing proactive support that keeps the leadership team organized, informed, and moving forward.
• Coordinate and support site projects from planning through completion, including tracking milestones, following up on action items, and keeping stakeholders informed.
• Walk the factory floor regularly to stay connected to operations, build relationships with site teams, and gather information needed to support leaders and projects.
• Demonstrate the aptitude and initiative to take on expanded responsibilities and grow the role as business needs evolve.
• Apply strong analytical skills to compile data, identify trends, and prepare reports that inform leadership decisions.
• Develop, document, and maintain procedures; identify opportunities for process improvement and help put them into practice.
• Use strong business acumen to understand site priorities and anticipate leadership needs.
• Perform advanced and diversified assignments of a confidential nature in support of executive leaders.
• Schedule meetings, maintain travel itineraries, and prepare expense reports.
• Serve as liaison between executives and subordinates, peers, superiors, and external contacts in person and by phone.
• Maintain organizational calendars and key milestone trackers.
• Maintain organizational charts, distribution lists, SharePoint, Teams sites, and communication channels.
• Publish meeting materials, standards, announcements, and newsletters.
• Manage contact directories and stakeholder communications.
• Maintain dashboards, scorecards, and KPI reporting packages.
• Coordinate procurement requests and follow up on approvals.
• May assist in reviewing budget and related expenses and assist with other special projects.
• Perform other duties as assigned

Connaissances

Stakeholder engagement

Discretion & professionalism

Verbal & written communication

PowerPoint

Office 365 (Word, Excel, PowerPoint,;)

Relationship building

Customer service & organization

Project leadership

Leadership & collaboration

Strategic thinking

Problem-solving

Formation

Associate or bachelor’s degree preferred

Outils

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Microsoft Outlook

Description du poste

Nestlé Health Science is seeking a Senior Administrative Assistant to provide advanced support to multiple Directors and the Senior Director of Manufacturing in Bayport, NY. You will coordinate projects, organize information flow, schedule large meetings and travel, and contribute to reports and presentations for leadership.

Ideal candidates hold an associate or bachelor’s degree and can manage multiple priorities in a fast-paced environment.