Senior Admin & Program Coordinator, Career Development

UC Law SF; San Francisco (CA); On-site; USD 60,000 - 63,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

Flexible Spending Accounts

Employee Assistance Program

UC Retirement Plan

Deferred Compensation

15 paid holidays

Vacation & sick leave

Commuter Benefits

Job summary

UC Law SF seeks a Sr. Administrative Assistant & Program Coordinator to support the Career Development Office's operations and events in San Francisco.

You will be the first point of contact, coordinate a multi-law-school career fair, manage schedules, invoices, budgets, and office resources, and assist with data entry and promotional materials. The role emphasizes event logistics, database familiarity, and collaboration with a diverse student body.

Qualifications

• Bachelor's degree or the equivalent of 4 years of combined education and work experience at an institution of higher education
• Event and project management experience essential, particularly planning and organizing logistics for events of all sizes
• Experience, comfort, and ability to learn new technologies and software including databases, and social media sites.
• Front office administrative support work experience involving extensive public contact, ideally in a campus setting.
• Experience with recruiting software (e.g., Symplicity, 12Twenty, Flo Recruit), online appointment scheduling software, basic graphic design skills, and basic video editing.
• Must be enthusiastic about working with a diverse student population.

Responsibilities

• Functions as the main reception for the office, fielding questions, scheduling appointments, taking calls, and conducting student, alumni, and employer outreach.
• Coordinates a career fair for multiple law schools, including outreach, registration, and software administration.
• Disseminates information to students, alumni and employers about resources, programs, dates, and deadlines.
• Provides admin support for a team of ~10 staff, including invoices, purchase orders, budget tracking, and office supplies.
• Manages online platforms including scheduling system, room reservations software, online job board, and data entry projects.
• Provides event support: scheduling, room reservations, event promotion materials, and tracking of sponsored events.

Skills

Event management

Project management

Communication

Detail-oriented

Multi-tasking

Education

Bachelor's degree

Equivalent 4 years experience

Tools

Symplicity

12Twenty

Flo Recruit

Database software

Scheduling software

Job description

UC Law SF seeks a Sr. Administrative Assistant & Program Coordinator to support the Career Development Office's operations and events in San Francisco.

You will be the first point of contact, coordinate a multi-law-school career fair, manage schedules, invoices, budgets, and office resources, and assist with data entry and promotional materials. The role emphasizes event logistics, database familiarity, and collaboration with a diverse student body.