Senior Admin Coordinator: Division & Operational Support

Ministry of Justice; Colchester (VT); On-site; USD 45,000 - 65,000; Full time

Job summary

The Colchester Hospital University NHS Foundation Trust is seeking a coordination and senior administrative professional to support the Divisional and functional offices. The role provides office-based corporate support to operational teams and acts as an interface between the Hub Manager, Business Manager and colleagues and partners.

Reporting to the Hub Manager and Business Manager, the postholder will line manage Administrative Assistants, Case Administrators and other admin staff, ensuring

Responsibilities

• Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
• Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
• Maintenance of divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
• Collection and distribution of monies to/from Imprest, and maintenance of related records.
• Act as Vetting Contact Point for the relevant division, function or cluster
• Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
• Attend meetings and events to represent the relevant Business Manager as agreed from time to time
• Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.

Job description

The Colchester Hospital University NHS Foundation Trust is seeking a coordination and senior administrative professional to support the Divisional and functional offices. The role provides office-based corporate support to operational teams and acts as an interface between the Hub Manager, Business Manager and colleagues and partners.

Reporting to the Hub Manager and Business Manager, the postholder will line manage Administrative Assistants, Case Administrators and other admin staff, ensuring