Senior Admin. Business Professional/S

Michigan State University; East Lansing (MI); Remote; USD 70,000 - 100,000; Full time

Job summary

A leading university is seeking a Senior Administrative Business Professional to oversee budget management, HR functions, and strategic planning within the Department of Human Development and Family Studies. The ideal candidate will possess strong financial acumen, interpersonal skills, and a commitment to supporting educational operations. This position offers a flexible remote working environment, encouraging candidates to apply who have experience in academic administration and financial management.

Qualifications

• 5 to 8 years of related work experience in office procedures and administration.
• Experience in a supervisory role.
• Knowledge of university budget processes and policies.

Responsibilities

• Manage the unit budget and oversee fiscal/budgetary activities.
• Assist in HR tasks, including hiring and onboarding.
• Generate and interpret financial reports.

Skills

Office procedures

Financial reporting

Budget management

Supervisory skills

Communication skills

Education

Four-year college degree in Business Administration

Master's degree in business administration or related field

Tools

EBS software including PageUp, SAP, Business Intelligence

Word processing software

Spreadsheet software

Job description

Position Summary

The Department of Human Development and Family Studies (HDFS) seeks a Senior Administrative Business Professional to supervise support staff, manage the operations and growth of a large complex unit, and assist in planning, forecasting and implementing fiscal and administrative procedures.

This position reports directly to the HDFS Department Chair, providing executive level counsel to the chairperson and unit di rectors for strategic financial planning. The successful candidate will manage the unit budget along with complex multi-site fiscal/budgetary and human resources activities related to federal, state, and foundation grants and those related to sub-units in the department, including the Child Development Laboratories (CDL) and Couple and Family Therapy Clinic (CFTC); complies, projects, and assists in preparing departmental fiscal and operational reports; assists in the operational activities of the unit including assisting the Department Chair in designing, implementing, and evaluating departmental financial plans, policies, and procedures; serves as the liaison with directors and administrators on bud get, personnel, and/or operational matters of the unit; requisitions supplies, equipment, and services for the unit; coordinates long and short-term space allocations and building planning in concert with the Department Chair; supervises support staff, including hiring, training, evaluating and disciplining staff (includes support staff and students); resolves employee complaints and grievances; processes personnel, research, and service projects; complies and analyzes information in order to produce statistical and financial reports that forecast departmental fiscal functioning and economy; exercises strong interpersonal skills in interfacing with faculty, staff, students, and stakeholders, including upholding these skills across all situations and types of deadlines; leads strong communication within and outside of the unit, such as with the College and University administrators and outside agencies/businesses; assists with special activities, such as department events involving department and college alumni.

Typical Duties Include:
Budget Management
Prepare, monitor, and reconcile departmental budgets ( operating, CDL, CFTC, research, grants, endowments) Forecast future financial needs

Financial Reporting
Generate and interpret monthly financial reports Oversee internal and external financial accounts and controls.

Compliance & Policy Enforcement
Ensure departmental spending aligns with university, state, and federal regulations Monitor audit trails and internal controls

Purchasing & Expense Approval
Approve or oversee purchases, travel reimbursements, and procurement card use Authorize expenditures within designated limits

Child Development Lab (CDL) Post-Award Grant Oversight
Monitor CDL grant budgets post-award Coordinate with pre-award staff and principal investigators (PIs) for fund allocation and expense tracking Complete HR tasks for department grant accounts

Training & Support
Train staff and faculty on financial systems and procedures Serve as a resource for financial questions

HR Support
Hiring faculty, staff, TOC, and students. Managing job postings, interviewing candidates, and making hiring decisions. Onboarding ne w employees. Interpreting and enforcing university policies and procedures. Maintaining employee records Preparing and processing HR documents

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a Business Administration, Accounting, Finance, Management or in a business related field or in a field which corresponds to the particular department of employment; five to eight years of related and progressively more responsible or expansive work experience in office procedures and administration, or in performing responsibilities related to the operational activities of the employing unit; experience in a supervisory role; experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.

Desired Qualifications

Master's degree in business administration, accounting, finance or a related field; five or more years of management experience in an academic department or university setting; Experience involving fiscal/budgetary forecasting with complex multi-site budgets involving subcontracts. Experience administering pre and post-award activities related to federal, state, and foundation grants. Experience with the management of multiple budgets related to sub-units within a department. Experience in long-range strategic planning. Knowledge of the university budget process, policies, and regulations. Knowledge of university policies and procedures related to fiscal and human resource operations. Knowledge of academic and non-academic hiring procedures. Experience with EBS software for financial and HR systems including PageUp, SAP and Business Intelligence.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Cover Letter, Resume, and the Names and Contact Information for Three (3) Professional References

Work Hours

STANDARD 8-5

Website

https://hdfs.msu.edu/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends June 24, 2025 at 11:55 P.M.