Senior Admin Assistant

001 The Northern Trust Company; Chicago (IL); On-site; USD 53,000 - 79,000; Full time

Benefits offered by this job

401k

Pension

Health benefits

Paid time off

Parental leave

Life insurance

Disability insurance

Discretionary bonus

Equity component

Job summary

Northern Trust is seeking an administrative professional to support the Transformation Office in a proactive, service‑oriented role. You will manage calendars, coordinate meetings and travel, prepare materials, and handle invoices and office requests with discretion.

The successful candidate will coordinate team activities, assist with agendas and notes, maintain calendars and milestones, and look for ways to improve administrative processes for efficiency and accuracy.

Qualifications

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office products.
• Ability to manage multiple priorities and deadlines.
• Attention to detail in all tasks.
• Comfortable interacting with employees at all levels.
• Ability to handle confidential information with discretion.
• Positive, client-service oriented mindset.

Responsibilities

• Provides administrative support to Transformation Office leaders, including calendar management, meeting scheduling, travel arrangements, expense processing, and other administrative activities.
• Coordinates team meetings, workshops, and events, including managing logistics, preparing materials, and supporting follow-up activities.
• Creates, edits, and formats presentations, reports, spreadsheets, and communications.
• Processes invoices, expense reports, purchase requests, and office supply orders.
• Assists with arranging travel, conference registrations, and department events.
• Supports the preparation of meeting agendas, meeting notes, and action-item tracking.
• Serves as a point of contact for internal stakeholders, helping coordinate requests and communications across the Transformation Office.
• Helps maintain team operating calendars, key milestones, and recurring reporting activities.
• Identifies opportunities to improve administrative processes and team efficiency.
• Works independently on routine assignments while escalating more complex issues as appropriate.

Skills

Organizational skills

Communication

MS Office

Time management

Attention to detail

Stakeholder management

Confidentiality

Customer service

Tools

Microsoft Office Suite

Job description

About Northern Trust

About Northern Trust As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions. Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide. With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

The successful candidate will be a proactive team member who not only provides administrative support, but also helps coordinate team activities, supports communications, and contributes to the smooth operation of the Transformation Office.

Major Duties

• Provides administrative support to Transformation Office leaders, including calendar management, meeting scheduling, travel arrangements, expense processing, and other administrative activities.
• Coordinates team meetings, workshops, and events, including managing logistics, preparing materials, and supporting follow-up activities.
• Creates, edits, and formats presentations, reports, spreadsheets, and communications.
• Processes invoices, expense reports, purchase requests, and office supply orders.
• Assists with arranging travel, conference registrations, and department events.
• Supports the preparation of meeting agendas, meeting notes, and action-item tracking.
• Serves as a point of contact for internal stakeholders, helping coordinate requests and communications across the Transformation Office.
• Helps maintain team operating calendars, key milestones, and recurring reporting activities.
• Identifies opportunities to improve administrative processes and team efficiency.
• Works independently on routine assignments while escalating more complex issues as appropriate.

The successful candidate will be a proactive team member who not only provides administrative support, but also helps coordinate team activities, supports communications, and contributes to the smooth operation of the Transformation Office.

Knowledge and Skills

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, including Outlook, Teams, PowerPoint, Excel, and Word
• Ability to manage multiple priorities and deadlines
• Strong attention to detail
• Comfortable interacting with employees at all levels of the organization
• Ability to handle confidential information with discretion
• Positive, proactive, and client-service-oriented mindset

Experience

• Experience 2-5 years of administrative, executive assistant, coordinator, or business support experience
• Experience supporting multiple stakeholders preferred
• Financial services experience is beneficial but not required

Salary Range: $52,800 - 79,200 USD

Salary range is a good faith estimate of base pay.

Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits.

Northern Trust also provides a discretionary bonus program that may include an equity component.

Work Authorization

Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [e-mail], or alternatively you can discuss your individual requirements with the recruiter you are working with.

Looking for greater? You found it. A global financial leader with more than 22,000 employees in 23 locations worldwide, Northern Trust empowers our employees to achieve more than just business goals. Our focus on work-life balance, career mobility and unique opportunities are just a few of the reasons we’ve been named one of the world’s most admired companies.

Terms and Conditions

Candidate Privacy Notice

California Applicant Privacy Notice

Pay Transparency Nondiscrimination Provision (U.S)

Transparency in Coverage Disclosure – North America

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please email our HR Service Center or call 1-800-807-0302 (North America), [phone] (Asia Pacific), 1800-425-0333 (India), [phone] (Europe, Middle East and Africa) and let us know the nature of your request and your contact information.

APAC/INDIA EEO STATEMENT

It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources’ decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

Canada EEO STATEMENT

Northern Trust is an Equal Opportunity Employer. Hiring and other employment decisions at Northern Trust are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.

EMEA EEO STATEMENT

It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources’ decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

USA EEO STATEMENT

It is the policy of The Northern Trust Company to afford equal opportunity in all phases of employment without regard to an individual's age, race, color, religion, creed, gender, national origin, citizenship status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic tests and information, physical or mental disability, protected veteran status or any other legally protected status. EEO Know Your Rights (U.S.)