Senior Accounts Receivable Coordinator

Hazen and Sawyer; Raleigh (NC); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid time off

Tuition reimbursement

Professional development

Job summary

Hazen and Sawyer is seeking a Senior Accounts Receivable Coordinator to support daily accounting tasks in a hybrid setting (3 days in person / 2 days remote). The role emphasizes cash receipts processing, vendor payments, AR reporting, and collections involvement with a focus on accuracy and timely communication.

The candidate should have an associate degree or higher in Finance, Accounting, or business and 3–5 years' AR experience, preferably in a professional consulting firm.

Qualifications

• Associate degree or higher in Finance, Accounting or business with 3-5 years in AR at a consulting firm preferred.
• Proficient in MS Office and Windows applications.
• Experience with Deltek Vantagepoint preferred.
• Excellent verbal and written communication with staff, clients and vendors.
• Ability to multi-task and work both collaboratively and independently.
• Well organized, detail oriented, and a problem solver.
• Numerical accuracy with large volumes of data.
• Flexible with occasional overtime during month-end close.

Responsibilities

• Apply cash receipts (checks and wires) in Deltek Vantagepoint.
• Assist in processing subconsultant payables and reconcile payments.
• Deposit checks via bank website.
• Initiate AR reports monthly and quarterly as requested.
• Prepare affidavits as needed.
• Assist with EFT remittance and vendor payments.
• Communicate and resolve issues on misapplied cash and payments.
• Maintain historical payment records.
• Respond to payment inquiries.
• Assist with collections and special projects as needed.

Skills

MS Office proficiency

Deltek Vantagepoint experience

Verbal and written communication

Multi-tasking

Detail oriented

Numerical proficiency

Reliability and flexibility

Team collaboration

Education

Associate degree or higher in Finance, Accounting or business

Tools

Deltek Vantagepoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Senior Accounts Receivable Coordinator

3 days ago Requisition ID: 2297

Work Setting: Hybrid (3 days in person/2 days remote)

Hazen and Sawyer is looking for a Senior Accounts Receivable Coordinator to assist with daily accounting tasks.

Why Hazen and Sawyer:

• Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water."
• Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management.
• We foster a work environment low on bureaucracy and high in creativity.
• We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.
• We currently have over 2,400 employees in 90+ offices throughout the United States, Latin America, Canada, and the UK.
• A flexible hybrid work schedule supports today's busy professionals.

Key Responsibilities:

• Apply cash receipts (from checks and wires) in Deltek Vantagepoint.
  
• Assist in processing subconsultant payables weekly (and as needed) – comparing payments invoiced against payment received for pay-when-paid subconsultants, as well as regular subconsultants. Ensure all new subconsultants complete W-9 and ACH enrollment forms.
• Deposit checks into bank website
• Initiate various A/R reports on a monthly and quarterly basis, and as requested
• Complete affidavits as needed
• Assist with conversion to EFT remittance (from Clients) and payments (to Vendors).
• Effectively communicate and resolve issues arising from misapplied cash receipts, subconsultant payment issues, project manager’s and other inquiries regarding the status of our Accounts Receivable and consultant payments.
• Maintain historical records.
• Respond to inquiries regarding status of payments received and consultant payments.
• Assist with collections.
• Special projects and other duties as position evolves.

Required Skills and Qualifications:

• Associate degree or higher in Finance, Accounting or business is preferred, with 3-5 years’ experience at a professional consulting firm working in accounts receivables.
• Strong computer skills in MS Office and Windows applications required.
• Experience with Deltek Vantagepoint is preferred.
• Must demonstrate excellent verbal and written communication with internal staff and external clients and vendors.
• Ability to multi-task, work collaboratively as well as independently in a fast paced, deadline-driven environment.
• Must be well organized, detail oriented, and a skilled problem solver.
• Must be proficient in working with numbers in large volumes.
• Must be reliable, flexible, and be able to work occasional overtime if required, i.e., during month-end closing.

What We Offer:

• Comprehensive health benefits (medical, dental, vision, and prescription plans)
• Pre-tax flexible spending plans for medical, dependent care, and transportation Short and long-term disability, and employer paid life insurance
• Paid holidays, floating holidays, and paid time off (PTO)
• Employer-contributed 401(k) plan and additional financial planning support
• Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships
• Starting pay range for this position depends on skills, experience, education and geographical location