Accounts Receivable/Payable Coordinator

Hazen and Sawyer; Raleigh (NC); Hybrid; USD 48,000 - 60,000; Full time

Benefits offered by this job

Hybrid work schedule (3 in/2 remote)

Health benefits (medical, dental, visn

401(k) plan

Tuition reimbursement

Paid holidays and PTO

Job summary

Hazen and Sawyer is seeking an Accounts Receivable Coordinator to join our Raleigh corporate accounting team. The role handles daily cash receipts, check deposits, and AR support for subconsultant payments, requiring accuracy and follow-through in a high-volume environment.

As part of a collaborative team, you will work with Project Managers and clients, following established procedures and escalating issues when needed. The hybrid role offers in-office collaboration three days per week.

Qualifications

• Minimum 1 year of accounts receivable, cash application, or related accounting support experience.
• Ability to handle a high volume of transactions and numerical data.
• Strong organization to manage deadlines and follow procedures.
• Clear verbal and written communication with project managers and contacts.
• Dependable, careful work approach and willingness to ask questions when needed.
• Proficiency with Microsoft Excel and Microsoft 365 apps.

Responsibilities

• Process high-volume cash receipts from checks, wire transfers, and electronic payments.
• Process check deposits through secure portals and maintain documentation.
• Assist with subconsultant payments and verify billed vs. received payments.
• Collect W-9 and ACH enrollment docs for new subconsultants and follow up on missing info.
• Move client remittances and subconsultant payments to electronic funds transfer and handle related docs.
• Research routine cash receipt misapplications and escalate complex discrepancies.
• Respond to project managers, clients, and subconsultants about balances and payment status.
• Maintain clear records and an audit trail for deposits and payments.
• Assist with monthly/quarterly AR reporting and other AR tasks.
• Occasional overtime during month-end or busy periods.

Skills

Communication skills

Excel

Attention to detail

Time management

Numerical data

Education

Associate degree or equivalent experience

Tools

Deltek Vision

Deltek Vantagepoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Receivable/Payable Coordinator

Full Time Raleigh, NC, US

Accounts Receivable Coordinator

Hybrid:3 days in office / 2 days remote | Raleigh, NC

Hazen and Sawyer is looking for an Accounts Receivable Coordinator to join our corporate accounting team in Raleigh. This role handles daily cash receipts, check deposits, and accounts receivable support related to subconsultant payments.

The work is detailed and often high volume, so accuracy and follow-through are important. This position works with Project Managers, accounting staff, clients, and subconsultants and follows established procedures, resolves routine issues, and asks for help when an issue requires additional review.

About Hazen and Sawyer

Hazen and Sawyer is an employee-owned environmental engineering firm focused on water, wastewater, and stormwater infrastructure. Since 1951, we have worked with municipal clients across the United States and internationally to plan, design, and oversee construction of critical infrastructure projects.

Our accounting team works closely with Project Managers and staff throughout the firm. We value accuracy, follow-through, and good working relationships, and we trust employees to manage their responsibilities while asking questions and involving others when needed.

Key Responsibilities

• Apply a high volume of cash receipts from checks, wire transfers, and electronic payments in Deltek Vantagepoint accurately and on time.
• Process check deposits through a secure bank deposit portal and keep the supporting documentation organized and complete.
• Assist with weekly and as-needed subconsultant payments, including comparing amounts billed with client payments received.
• Collect and maintain required W-9 and ACH enrollment documentation for new subconsultants and follow up on missing information.
• Help move client remittances and subconsultant payments to electronic funds transfer and assist with the required documentation.
• Research routine misapplied or unidentified cash receipts and subconsultant payment issues and bring more complex discrepancies to senior accounting staff.
• Respond to Project Managers, clients, subconsultants, and accounting staff regarding balances, payments received, cash application, and payment status.
• Keep clear records and a complete audit trail for deposits, cash receipts, and related payment activity.
• Help with monthly and quarterly reporting and other accounts receivable work as needed.
• Work occasional overtime during month-end or other busy periods when needed.

Qualifications

• At least one year of experience in accounts receivable, cash application, or a related accounting support role.
• Comfort working with a large volume of transactions and numerical data.
• Ability to organize daily work, manage recurring deadlines, and follow established procedures.
• Clear verbal and written communication skills and comfort responding to Project Managers and other contacts.
• A dependable and careful approach to work, with the willingness to ask questions when needed.
• Proficiency with Microsoft Excel and other Microsoft 365 applications.

Preferred Qualifications

• Associate degree in Accounting, Finance, Business, or a related field; equivalent relevant experience will also be considered.
• Accounts receivable experience with an engineering, consulting, or other professional services firm.
• Experience with Deltek Vision or Deltek Vantagepoint.

What We Offer

• Hybrid work environment with three days in the office and two days remote.
• Competitive compensation based on experience, skills, and education.
• Comprehensive health benefits including medical, dental, vision, and prescription coverage.
• Pre-tax flexible spending plans for medical, dependent care, and transportation.
• Short- and long-term disability coverage and employer-paid life insurance.
• Paid holidays, floating holidays, and paid time off.
• Employer-contributed 401(k) plan with additional financial planning support.
• Tuition reimbursement, in-house training, and support for professional development.