Senior Accounts Payable & T&E Administrator

Bgi Llc; Mount Pleasant (SC); On-site; USD 90,000 - 120,000; Full time

Job summary

BGI is seeking a Senior Accounts Payable & T&E Administrator with deep Deltek Costpoint proficiency and knowledge of QuickBooks to manage timekeeping, expense reporting, and full-cycle accounts payable. The role serves as Costpoint SME, overseeing vendor vouchers, labor tracking, and travel reimbursements while ensuring project costing accuracy and audit readiness.

The candidate will work to maintain compliance with FAR, DCAA, and JTR requirements, resolve discrepancies, and support

Qualifications

• Deep Deltek Costpoint proficiency with timekeeping and expense reporting.
• Experience with full-cycle accounts payable and labor tracking.
• Knowledge of FAR, DCAA, and JTR compliance.
• Ability to manage competing deadlines and audit readiness.

Responsibilities

• Serve as Deltek Costpoint Time & Expense SME.
• Manage employee configurations, expense types, approval workflows, project charging, and system permissions.
• Troubleshoot complex timesheet and expense report issues.
• Maintain accurate expense configurations and project/organization/account charging.
• Identify automation opportunities for system enhancements and workflow improvements.
• Provide Costpoint Time & Expense training and support to employees and supervisors.
• Process full-cycle Accounts Payable in Costpoint (invoicing, subcontractor billings, payment vouchers).
• Reconcile AP subledger to the General Ledger during monthly close.
• Ensure FAR/JTR travel compliance and proper allocation of travel expenses.

Skills

Deltek Costpoint

Time & Expense

Accounts Payable

Costpoint SME

QuickBooks

Compliance

Tools

Deltek Costpoint

QuickBooks

Job description

Senior Accounts Payable & T&E Administrator - (ACM_COMPANY_1.8)

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Job Title

Senior Accounts Payable & T&E Administrator

Location

South Carolina - Mount Pleasant, SC 29464 US (Primary)

Position Summary and Job Responsibilities

BGI is looking for a Senior Accounts Payable & T&E Administrator with deep Deltek Costpoint proficiency (and working knowledge of QuickBooks) to manage our timekeeping, expense reporting, and full-cycle accounts payable functions. Serving as our resident Costpoint SME, you will oversee vendor voucher processing, labor tracking, and travel reimbursements, ensuring accurate project costing and strict adherence to FAR, DCAA, and JTR requirements. We are seeking a service-oriented, analytical problem solver who can independently manage competing deadlines, resolve transaction discrepancies, and maintain strong compliance and audit readiness.

Job Responsibilities

• Serve as the primary administrator and subject matter expert for Deltek Costpoint Time & Expense.
• Manage employee configurations, expense types, approval workflows, project charging, and system permissions.
• Troubleshoot complex timesheet and expense report issues.
• Maintain accurate expense configurations and ensure appropriate project, organization and account charging.
• Identify and recommend opportunities for automation, system enhancements, and workflow improvements.
• Provide Costpoint Time & Expense training and technical support to employees, approvers, project managers, and supervisors.

Accounts Payable Administration (Deltek Costpoint

• Process full-cycle Accounts Payable within Deltek Costpoint, including receiving, reviewing, coding, and entering vendor invoices, subcontractor billings, and payment vouchers.
• Ensure accurate general ledger (GL), project, task, and organization account distribution for all direct contract costs and indirect expenses in accordance with FAR Part 31 cost principles.
• Prepare, schedule, and execute weekly disbursement runs via ACH and physical checks.
• Maintain vendor master records in Costpoint, including collecting W-9 forms, setting up payment terms, tracking TIN verification, and assisting with year-end Form 1099-NEC/1099-MISC reporting.
• Reconcile the Accounts Payable subledger to the General Ledger as part of the monthly financial close process.

FAR/JTR Travel & Expense Compliance

• Review, audit, and process employee travel expense reports in accordance with company policies, contract requirements, and applicable federal regulations.
• Apply FAR Part 31 cost principles and applicable JTR and Federal Travel Regulation (FTR) requirements.
• Validate lodging, meals and incidental expenses (M&IE), airfare, rental vehicles, mileage, and other reimbursable travel expenses.
• Review travel expenses for allowability, reasonableness, allocability, and adequate supporting documentation.
• Verify applicable per diem rates, travel authorizations, and required receipts.
• Identify unallowable costs, policy exceptions, and expense discrepancies.
• Ensure accurate allocation of travel expenses to government contracts, projects,