Accounts Payable Analyst

Vickers and Nolan Enterprises; Virginia; Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

401K match

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

FSA

PTO & Holidays

Gym membership

Company events

Job summary

Vickers and Nolan Enterprises (VNE) is seeking a detail-oriented Accounts Payable Analyst to oversee end-to-end AP processes, manage vendor payments, expense reimbursements, and credit card administration. Experience with Deltek Costpoint is preferred, with familiarity in ERP systems and policy compliance.

US citizenship is required and hybrid/remote work may be available based on experience. The role requires 3+ years in AP or general accounting, strong Excel skills, and meticulous data

Qualifications

• 3+ years in Accounts Payable or general accounting.
• Experience with ERP/accounting software (Deltek Costpoint preferred).
• Knowledge of travel/reimbursement policies and expense tools.

Responsibilities

• Manage end-to-end Accounts Payable processes, including invoices, approvals and disbursements.
• Oversee expense reimbursements and credit card account administration.
• Perform financial reconciliations and assist with SOP updates.
• Provide support to VP and Business Operations as needed.
• Maintain compliance with corporate travel and expense policies.

Skills

Attention to detail

Strong communication

Discretion with data

Education

Accounting/Finance degree

Tools

Deltek Costpoint

SAP

NetSuite

QuickBooks Enterprise

Oracle

Job description

Description

Vickers and Nolan Enterprises (VNE) is an engineering company that provides Government projects and programs with experienced and dedicated system architects, engineers, subject matter experts (in tactical intelligence), and program managers. VNE also develops training courses and tools to prepare warfighters to effectively employ tactical intelligence systems and provide management guidance to the Government organizations that develop these systems.

VNE has earned a reputation for exceptional performance, innovation, agility, and responsiveness in the Intelligence Community (IC). We attack our mission with a comprehensive understanding of the data available and required; skilled research, design, development, integration, and testing of systems and software solutions; expertise in cybersecurity/information assurance and technology; programmatic, acquisition, and logistics support know-how; and our own unique training curricula that enables students to excel at intelligence operations across all levels of the community.

VNE is devoted to improving tactical operations at home and abroad by enabling the seamless transition of data across the intelligence community and developing/integrating solutions to unify operations and intelligence.

VNE is a Service Disabled Veteran Owned Small Business (SDVOSB) founded in 2004 in Stafford, VA.

Qualifications

VNE, LLC is looking for an Accounts Payable Analyst

Minimum Qualifications

Education

• Associate's or Bachelor's degree in Accounting, Finance, or a related business field (or equivalent practical experience).

Experience

• Experience: 3+ years of dedicated Accounts Payable or General Accounting experience.
• System Expertise:
  • Deltek Costpoint experience is strongly preferred.
  • Experience with other major ERP/accounting software (e.g., SAP, NetSuite, QuickBooks Enterprise, Oracle) will be considered for otherwise well-qualified candidates.
• Microsoft Office, particularly Microsoft Excel. SharePoint familiarity.
• Policy Compliance: Familiarity with corporate travel and reimbursement policies, expense management software, and corporate credit card platforms (Amex).
• Skills: Strong organizational skills, keen attention to detail, excellent communication skills, and ability to manage sensitive financial data with discretion.
• US Citizenship required.
• This position has Hybrid/Remote potential based on experience.

Job Description

Position Overview

We are seeking a detail-oriented, reliable, and proactive Accounts Payable Analyst to oversee and execute our end-to-end accounts payable operations. In this role, you will manage vendor payments, associate expense reimbursements, credit card account administration, and financial reconciliations. Experience with Deltek Costpoint is highly preferred, but strong experience with other major Enterprise Resource Planning (ERP) or accounting systems will also be considered.

Key Responsibilities & Duties

• Accounts Payable Management: Manage and execute end-to-end Accounts Payable processes, ensuring timely and accurate processing of vendor invoices, approvals, and disbursements.
• Travel & Expense Reimbursements: Oversee the associate reimbursement process, ensuring strict adherence to the company's Travel and Reimbursement Policy.
• Credit Card Account Administration: Manage the American Express card account, including daily account monitoring, verifying and processing all direct and indirect charges, issuing/distributing new cards, and canceling accounts as needed.
• Cash Receipts & Deposits: Receive incoming payments and execute deposits. Validate and maintain deposit slips, communicating effectively with other Finance personnel as needed.
• Financial Reconciliation & Operations Support: Provide direct support to the Vice President for financial account management (e.g. financial audit support) and reconciliations. Provide direct support to Business Operations (e.g., travel documentation) as needed.
• Process Documentation: Maintain, update, and create Standard Operating Procedures (SOPs) for primary job roles to ensure continuity and operational efficiency.

Essential Duties of the Job

• Ability to communicate task requirement information to client in a clear and concise manner.
• Must be able to sit and stand for prolonged periods of time, as well as lead and participate in meetings and working groups.
• Requires visual acuity to use a keyboard.
• Must be able to attend work each day, during scheduled hours, unless on travel or approved time off.
• Ability to work on computer for long periods, and communicate with individuals by telephone, email and face-to-face

Physical Demands and Work Environment

• While performing duties of job, employee is occasionally required to stand; walk; sit; use hand to finger, handle or feel objects, tools, or controls; reach with hands and arms; talk and hear.
• Employee must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• May be exposed to chemicals related to office equipment.
• The noise level in the work environment is usually moderate (i.e. general office environment).

Benefits

• 401 (K) w/ up to 3.5% Company Match
• Health, Dental & Vision Insurance
• Basic & Supplemental Life Insurance
• Short & Long Term Disability Insurance
• Flexible Spending Account
• 11 Paid Holidays
• Paid Time Off (PTO)
• Gym Membership (varies by location)
• Corporate-Sponsored Events