Senior Accountant

QualX; Springfield (VA); On-site; USD 85,000 - 135,000; Full time

Job summary

QualX Corporation in Springfield, VA is seeking a Senior Accountant to oversee day-to-day accounting functions, including accounts payable, payroll, timekeeping, subcontractor invoicing, and project setup. You will ensure timely, accurate transactions in compliance with company policies and government-contracting requirements.

The ideal candidate has strong project-based or government-contract accounting experience and is proficient with Deltek Costpoint and Unanet, with solid Excel skills and

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• At least five years of progressive accounting experience.
• Hands-on experience with accounts payable, billing, payroll, timekeeping, subcontractor invoicing, and project setup.
• Experience with project-based or government-contract accounting.
• Working knowledge of the general ledger, month-end close, journal entries, and account reconciliations.
• Strong Microsoft Excel skills, including pivot tables, lookups, and data reconciliation.
• Strong attention to detail, organizational skills, and ability to meet recurring deadlines.
• Ability to communicate effectively with employees, project managers, subcontractors, customers, and senior management.

Responsibilities

• Process all vendor invoices, including invoice review, coding, approvals, entry, payment processing, and vendor account reconciliation.
• Process semi-monthly payroll and timekeeping, including payroll adjustments, deductions, reconciliations, and related journal entries.
• Prepare or review journal entries, account reconciliations, accruals, and supporting schedules.

Skills

Excel proficiency

Attention to detail

Communication skills

Time management

Organizational skills

Education

Bachelor's degree in Accounting/Finance or related field

Tools

Deltek Costpoint

Unanet

ERP systems

Job description

Job Title

Senior Accountant

Location

Springfield, VA 22150 US (Primary)

Category

Finance

Job Type

Full-Time

Experienced (Non-Manager)

Education

Bachelor's Degree

Travel

Security Clearance Required

None

Job Description

The Senior Accountant is a hands-on accounting professional responsible for overseeing key day-to-day accounting functions, including accounts payable, payroll, employee timekeeping, subcontractor invoice processing, and project setup. This person ensures transactions are accurate, timely, properly documented, and compliant with company policies and government-contracting requirements. The ideal candidate has strong project-based accounting experience and has worked with both Deltek Costpoint and Unanet.

Job Requirements

Key Responsibilities

Accounts Payable

• Process all vendor invoices, including invoice review, coding, approvals, entry, payment processing, and vendor account reconciliation.
• Ensure expenses are charged to the appropriate project, organization, account, and cost pool.
• Process employee expense reports and corporate credit card transactions.
• Maintain vendor records and required documentation, including Forms W-9, and support annual Form 1099 preparation.
• Monitor payment deadlines and resolve vendor inquiries and discrepancies.

Payroll and Timekeeping

• Review and process semi-monthly employee timesheets and payroll, including payroll adjustments, deductions, reconciliations, and related journal entries
• Review employee timesheets for completeness, accuracy, appropriate charge codes, and timely approval.
• Monitor timekeeping corrections and ensure changes are properly documented and approved.
• Reconcile payroll registers to the general ledger and investigate discrepancies.
• Coordinate with Human Resources regarding new hires, terminations, compensation changes, leave, and benefit deductions.
• Support payroll tax filings and quarterly Form 941 reconciliations.
• Help maintain compliance with company timekeeping policies and government-contractor requirements.
• Review subcontractor and consultant invoices for accuracy, required approvals, supporting documentation, period of performance, funding, and contract compliance.
• Verify labor hours, labor categories, rates, travel expenses, and other direct costs against subcontract terms.
• Ensure subcontractor costs are charged to the correct projects and accounts.
• Track subcontract commitments, funding, invoicing, and remaining balances.
• Coordinate with project managers, contracts personnel, and subcontractors to resolve discrepancies.
• Prepare or review subcontractor accruals during month-end close.
• Coordinate with Contracts, Finance, and project management to ensure project setup is accurate and complete.
• Maintain documentation supporting project creation and subsequent changes.
• Review inactive and completed projects and assist with project closeout.

General Accounting and Month End Close

• Prepare and review journal entries, account reconciliations, accruals, and supporting schedules.
• Assist with monthly, quarterly, and annual financial close activities.
• Reconcile accounts payable, payroll, and other balance sheet accounts.
• Research and resolve accounting discrepancies.
• Support indirect-rate calculations, project-level financial reporting, and cash-flow monitoring.
• Maintain complete, organized, and audit-ready accounting records.
• Establish and maintain written accounting procedures and internal controls.
• Identify opportunities to automate accounting processes and improve the use of ERP system.
• Support internal audits, external financial statement audits, and government audits or reviews.
• Perform other accounting and financial analysis as assigned.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• At least five years of progressive accounting experience.
• Hands-on experience with accounts payable, billing, payroll, timekeeping, subcontractor invoicing, and project setup.
• Experience with project-based or government-contract accounting.
• Working knowledge of the general ledger, month-end close, journal entries, and account reconciliations.
• Strong Microsoft Excel skills, including pivot tables, lookups, and data reconciliation.
• Strong attention to detail, organizational skills, and ability to meet recurring deadlines.
• Ability to communicate effectively with employees, project managers, subcontractors, customers, and senior management.

Systems Experience

• Hands-on experience with Deltek Costpoint, Unanet, other similar ERP systems.
• Experience with payroll, banking, expense-management, and electronic billing systems is preferred.

Preferred Qualifications

• CPA or other relevant professional certification.
• Experience in a federal government-contracting environment.
• Knowledge of the FAR, DCAA timekeeping requirements, indirect-cost structures, and contract billing.
• Experience with fixed-price, time-and-materials, and cost-reimbursable contracts.
• Experience improving or automating accounting processes.
• Technical accounting and problem-solving skills with strong attention to detail.
• Accountability, sound judgment, and the ability to manage multiple priorities.
• Clear communication and the ability to work independently or collaboratively

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.