Senior Accounts Payable Specialist

Ewc-Corporate-LL; Plano (TX); On-site; USD 60,000 - 75,000; Full time

Job summary

European Wax Center in Plano, TX seeks a Senior Accounts Payable Specialist to manage daily AP entry, vendor invoices, and payment processing in NetSuite.

You will reconcile vendor statements monthly, maintain vendor records, assist with the 1099 tax compliance, and support audits and inquiries across the organization.

This role requires meticulous attention to detail, strong written and verbal communication, Excel proficiency, and adaptability in a fast-paced environment.

Qualifications

• Experience in fast-paced, high-volume accounts payable environment.
• Associates degree or 4+ years of relevant work experience in Accounts Payable.

Responsibilities

• Process vendor invoices received via email or physical mail, scanning into NetSuite.
• Code invoices and expense reports and enter in NetSuite; partner with expense owner if needed.
• Review vendor maintenance including tax designation for accuracy and completeness.
• Reconcile vendor statements to the Accounts Payable system monthly.
• Assist with inquiries from Vendors and within the Company.
• Assist with processing expense reports in Concur and ensure entry into NetSuite is correct.
• Assist with maintenance and coding of the purchasing card program as needed.
• Assist with monitoring the transmission of the Positive Pay file to the Bank and the electronic payment file.
• Review and maintain the Accounts Payable email box daily.
• Assist with preparation of audit requests.
• Maintain vendor files, including vendor banking information, Form W-9, vendor addresses and contact information.
• Research and resolve invoice and statement discrepancies.
• Clean the vendor master files semi-annually.
• Assist with the annual 1099 tax compliance reporting.
• Act as subject matter expert for the accounts payable module within NetSuite.

Skills

Detail oriented

Communication

Agility

Results oriented

Integrity

Brand passion

Excel

Concur

AP knowledge

Education

Associates degree

Tools

NetSuite

Concur

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Senior Accounts Payable Specialist

2 days ago Requisition ID: 1476

About the Role

This role reports to the Senior Manager, Payables and Treasury Operations and has primary responsibility for the entry of Accounts Payable invoices daily. In addition, this position assists with the reconciliation and maintenance of the purchasing card program. The Senior Accounts Payable Specialist performs full-cycle accounts payable maintenance, verification, matching, approval, account coding and payment processing for accounts payable transactions.

A Day in the Life

• Process vendor invoices received via email or physical mail, scanning into NetSuite.
• Code invoices and expense reports and timely enter in NetSuite; partner with expense owner if needed.
• Review vendor maintenance including tax designation for accuracy and completeness.
• Reconcile vendor statements to the Accounts Payable system monthly.
• Assist Senior Manager, Payables and Treasury Operations with inquiries from Vendors and within the Company.
• Assist with processing expense reports in Concur and ensure entry into NetSuite is correct.
• Assist with maintenance and coding of the purchasing card program as needed.
• Assist with monitoring the transmission of the Positive Pay file to the Bank and the electronic payment file.
• Review and maintain the Accounts Payable email box daily.
• Assist with preparation of audit requests.
• Maintain vendor files, which include vendor banking information, Form W-9, vendor addresses and contact information.
• Research and resolve invoice and statement discrepancies.
• Clean the vendor master files semi-annually.
• Assist with the annual 1099 tax compliance reporting.
• Act as subject matter expert for the accounts payable module within the Net Suite accounting system.
• Support Accounts Payable Specialist by answering questions and helping to prioritize work.
• Stay current on Accounts Payable issues and trends in the industry.
• Other tasks as assigned.

What Sets You Apart

• Detail oriented - Ability to analyze invoices and record with the proper coding and description.
• Strong written and verbal communication skills - Ability to build a sustainable relationship of trust with vendors and peers, which is established and maintained through a clear, timely, accurate, responsive and professional communication style.
• Agility and Flexibility – Ability to respond quickly to shifting priorities and a highly entrepreneurial environment; Ability to handle multiple projects simultaneously to meet deadlines.
• Results orientation – An energetic, positive, upbeat, highly respectful associate with the personality to support “best practices” and continuously push the Company to improved performance. A strong self-starter with a real sense of urgency.
• An honest and forthright individual
• Passion for the brand and opportunity – The team culture is equally focused on delighting the customer as it is on creating a great environment for management and associates to work.
• Intermediate MS Excel experience.
• Experience with Concur preferred
• Knowledge of accounts payable and banking processes.

Education and Experience

• Experience in fast-paced, high-volume accounts payable environment.
• Associates degree or 4+ years of relevant work experience in Accounts Payable.

*This role is not eligible for Visa Sponsorship*

European Wax Center is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status, or any other characteristic protected by law.

This job description is a general description of essential job functions. It is not intended to describe all duties someone in this position may perform. All employees of EWC and operating subsidiaries are expected to perform tasks as assigned by supervisory/management personnel, regardless of job title or routine job duties.