Senior Accounts Payable Specialist

SBH Fashion; Jersey City (NJ); On-site; USD 90,000 - 100,000; Full time

Job summary

SBH Fashion is seeking a Senior Accounts Payable Specialist for their Jersey City office. The ideal candidate will have extensive experience in accounts payable processes, including duties like three-way matching and vendor reconciliations, while showcasing strong organizational skills and attention to detail. This full-time role is integral to ensuring accurate financial operations within a dynamic finance team.

Qualifications

• Minimum of 5-7 years’ experience in accounts payable or similar role.
• Proficient in accounting software and Microsoft Excel.
• Ability to work independently and collaboratively.

Responsibilities

• Perform daily three-way matching of invoices to purchase orders.
• Manage daily payment applications based on bank activity.
• Conduct daily reconciliations for merchandise vendors.

Skills

Attention to detail

Organizational skills

Communication

Problem-solving

Education

Bachelor’s degree in finance, accounting, or related field

Tools

Microsoft Excel

MS Dynamics Great Plains

Job description

Direct message the job poster from SBH Fashion

Job Title: Senior Accounts Payable Specialist

Reports to: Controller

Job Summary:

We seek an experienced Senior Accounts Payable Specialist to join our dynamic finance team. The ideal candidate will have a strong background in accounts payable processes, including three-way matching, payment applications, and vendor reconciliations. This role requires meticulous attention to detail, exceptional organizational skills, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities:

• Three-Way PO Matching: Perform daily three-way matching of invoices to purchase orders and receiving documents, ensuring accuracy and compliance with company policies. The role also includes resolving discrepancies, managing vendor relationships, and potentially assisting with audits.
• Payment Application: Manage daily payment applications based on bank activity, ensuring timely and accurate processing of vendor payments.
• Invoice Management: Ensure no open payments or missing invoices before the weekly disbursement meetings, addressing any discrepancies proactively.
• Disbursement Requests: Enter disbursement requests and provide necessary reference numbers daily.
• AP Aging Reports: Maintain up-to-date accounts payable aging reports daily, identifying any overdue accounts for timely follow-up.
• Wire Confirmations: Update wire confirmations as requested, ensuring all information is accurate and available for review.
• Disbursement Meetings: Prepare for and participate in weekly AP disbursement meetings, providing necessary insights and updates.
• ACH/Wire Tracker: Keep the ACH/Wire tracker updated and request vendor forms as needed.
• Posting and Payment Applications: Receive, verify, and enter invoices into the accounting system and apply for payments daily, ensuring timely processing and accurate record-keeping.
• Vendor Reconciliation: Conduct daily reconciliations for merchandise vendors, verifying balances and resolving discrepancies.
• AP Mailbox Management: Monitor the AP mailbox daily to ensure timely responses and processing of invoices and inquiries.
• Invoice Approval: Oversee the approval and entry of invoices, maintaining an organized system for tracking.
• Auto-Debit Management: Enter auto-debit invoices daily, ensuring accuracy and adherence to company policy.
• Payment Posting: Post payments from bank activity as requested, ensuring accuracy in financial records.
• Email Communication: Respond to emails promptly, providing payment confirmations and necessary documentation to vendors.
• Tracking and Reporting: Maintain the AP team slack tracker, following up on highlighted items monthly, and providing a list of pending invoices for month-end accruals as requested.
• Maintain confidentiality: Handle sensitive financial information with discretion.
• Develop and implement improvements: Identify and implement process improvements to enhance efficiency.
• Vendor’s Statements: Ensure the vendor’s statements are fully reconciled and no mismatch.
  
  

Qualifications:

• A bachelor’s degree in finance, accounting, or a related field is preferred.
• Minimum of 5-7 years’ experience in accounts payable or a similar role.
• Proficient in accounting software and Microsoft Excel; experience with MS Dynamics Great Plains is a must/plus.
• Strong attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and collaboratively in a team environment.
• Strong problem-solving skills and the ability to meet deadlines in a fast-paced setting.
  
  

Where You'll Be

• This position is in our Jersey City, NJ office and requires you to be in the office.
  
  

Salary $90,000-$100,000

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Staffing and Recruiting

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