Senior Accounts Payable Lead — Onsite, Union City

Loop Neighborhood; Union City (CA); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Performance-based bonus

Medical, dental, vision, and 401(k)

Vacation, sick time, holidays

Employee and fuel discounts

Cell phone allowance

Job summary

Vintners Distributors, Inc in Union City, CA is seeking an Accounts Payable Lead to oversee daily AP workflows across multiple entities, guide AP staff, and ensure accurate invoice processing. The role resolves discrepancies, maintains vendor records, and drives process improvements to strengthen internal controls.

The position reports to the CFO, offering a salary of $80,000–$95,000 plus a performance-based bonus.

Qualifications

• Minimum 5–7 years of experience in accounts payable operations, including informal leadership or lead responsibilities.
• Experience supporting or guiding AP staff; formal supervisory experience not required.
• Bachelor’s degree in Accounting preferred.
• Strong organizational, multitasking, and analytical skills with exceptional attention to detail.
• Excellent interpersonal and communication skills; ability to collaborate effectively in a fast-paced environment.
• Proactive, hands-on, and deadline-driven with a strong sense of urgency.
• Proficient in Excel and other relevant accounting tools.
• Skilled in communicating with vendors and retail site operations to resolve AP issues.
• Demonstrates high professional integrity and outstanding attendance record.

Responsibilities

• Review and verify the accuracy, completeness, and timeliness of vendor invoices, employee expense reports, and payments.
• Identify, track, and resolve invoice discrepancies in coordination with vendors and internal departments, exercising independent judgment to determine the appropriate resolution approach.
• Maintain organized vendor master records, payment schedules, department touchpoints, and vendor communications.
• Support coordination with outsourced vendors and monitor workflow handoffs.
• Review AP subledgers for accuracy and timely posting.
• Assist in developing and refining AP workflows to improve accuracy and efficiency.
• Monitor workflow throughput, bottlenecks, and queue management; elevate issues as needed.
• Maintain internal accounting controls related to invoice and disbursement processing.
• Support the AP close process for each accounting period.
• Enforce cut-off procedures to ensure invoices are posted in the correct accounting period.
• Reconcile vendor accounts by verifying monthly statements and related transactions.
• Safeguard company information by maintaining confidentiality and verifying vendor setup details against source documentation.
• Provide guidance and day to day support to AP staff; supervise daily priorities and workload.

Skills

AP leadership

Vendor communication

Analytical thinking

Attention to detail

Organization

Time management

Interpersonal skills

Education

Bachelor’s degree in Accounting

Tools

Excel

Job description

Vintners Distributors, Inc in Union City, CA is seeking an Accounts Payable Lead to oversee daily AP workflows across multiple entities, guide AP staff, and ensure accurate invoice processing. The role resolves discrepancies, maintains vendor records, and drives process improvements to strengthen internal controls.

The position reports to the CFO, offering a salary of $80,000–$95,000 plus a performance-based bonus.