Senior Accounts Payable Coordinator

Potawatomi Casino | Hotel; Milwaukee (WI); On-site; USD 52,000 - 66,000; Full time

Job summary

Potawatomi Casino | Hotel in Milwaukee, WI seeks a Senior Accounts Payable Coordinator to oversee daily AP operations, ensure accuracy, and support timely payments across departments.

You will review invoices, perform ERP data entry, and collaborate with vendors and internal teams, with a focus on process improvements in a fast-paced hospitality finance environment. Experience with Acumatica and strong Excel skills are preferred, and occasional irregular hours may be required.

Qualifications

• Associate’s degree in Accounting, Finance, or related field plus 3 years AP experience.
• High school diploma with 5 years AP experience in a similar-sized org.
• Knowledge of AP processes, purchasing and payment procedures, reconciliations.
• Proficient in Excel, Outlook and Word; experience with electronic accounting systems; Acumatica preferred.
• Strong organization, attention to detail and ability to manage multiple priorities.
• Ability to review and resolve invoice discrepancies and vendor statements.

Responsibilities

• Support daily accounts payable operations by reviewing, verifying, and processing vendor invoices.
• Coordinate invoice approval workflows and resolve discrepancies with vendors and internal departments.
• Perform invoice matching, coding verification, and data entry in ERP with high accuracy.
• Prepare and support weekly payment processing activities, including checks and electronic payments.
• Maintain organized accounts payable records with invoices, payments, and vendor files.
• Review open purchase orders, receivers, and vendor statements to resolve issues.
• Assist with vendor onboarding and maintenance, collect required documents.
• Support month-end and year-end closing via reconciliations and accruals.
• Identify process improvements and assist with implementation.
• Collaborate with accounting/finance team for cross-training and continuity.
• Ensure assignments comply with internal controls and policies.
• Perform other duties as assigned.

Skills

Accounts payable

Vendor relations

Attention to detail

Time management

Communication skills

Education

Associate’s degree in Accounting, Finance, or related field

High school diploma with 5 years AP experience

Tools

ERP system

Red Rock Materials Management

Acumatica

Job description

Description

Pay based on experience | First shift

In this fast-paced, high-energy environment with multiple revenue streams and departments, timely and accurate financial reporting is critical to support informed business decisions. As a Senior Accounts Payable Coordinator, you will play an important role in ensuring the efficient execution of the accounts payable cycle while supporting the overall success of the Finance team. While carrying out the job duties listed below you will contribute to our continued success by providing unsurpassed guest service, personal, and professional dedication to our Mission, Vision, and Values, and demonstrating a high level of integrity and ethical standards.

Principal Duties and Responsibilities (*Essential Functions)

• *Support daily accounts payable operations by reviewing, verifying, and processing vendor invoices in accordance with established policies, procedures, and internal controls.
• *Coordinate invoice approval workflows and resolve discrepancies with vendors and internal departments to ensure timely and accurate payment processing.
• *Perform invoice matching, coding verification, and data entry within the Enterprise Resource Planning (ERP) system while maintaining a high level of accuracy and attention to detail.
• *Prepare and support weekly payment processing activities, including check and electronic payment methods, ensuring all required documentation and approvals are complete.
• *Maintain organized electronic and physical accounts payable records, including invoice support, payment documentation, and vendor files.
• *Review open purchase orders, receivers, and vendor statements to identify and resolve outstanding issues or discrepancies.
• *Assist with vendor onboarding and maintenance processes, including collection and verification of required documentation and system updates.
• *Support month-end and year-end closing activities through account reconciliations, accrual support, and preparation of assigned documentation and reports.
• *Identify opportunities for process improvements and efficiencies within accounts payable operations and assist with implementation efforts as directed.
• *Collaborate with accounting and finance team members to support departmental goals, cross-training initiatives, and operational continuity.
• Ensure all assignments are completed timely and in full compliance with departmental Internal Controls, policies, procedures, and applicable regulations.
• Perform other duties as assigned.

Job Qualifications

• An Associate’s degree in Accounting, Finance, or a related business field and 3 years of accounts payable or accounting support experience are required. A high school diploma or equivalent with 5 years of related accounts payable experience in an organization of similar size may be considered in place of the degree requirement.
• Working knowledge of accounts payable processes, purchasing and payment procedures, account reconciliations, and general accounting practices is required.
• Office skills must include the ability to use standard office equipment and intermediate knowledge of Microsoft Office applications, including Excel, Outlook, and Word. Experience with electronic accounting and purchasing systems is required. Experience with Red Rock Materials Management and Acumatica is preferred.
• Must possess strong organizational skills and attention to detail with the ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• The ability to review, identify, investigate, and resolve invoice discrepancies, vendor statement issues, and other accounts payable variances in a timely manner is required.
• The ability to maintain accurate financial records and interpret reports, supporting documentation, and departmental procedures is required.
• The ability to communicate effectively and professionally with vendors, team members, management, and other departments is required.
• Previous lead, mentoring, or cross-training experience is preferred.
• The ability to work independently with minimal supervision.
• The ability to maintain discretion in handling confidential information.
• The ability to interact with guests and team members professionally.
• The ability to work irregular hours and extended shifts (though rare) could include late nights, early mornings, weekends, and holidays.

Working Conditions

The noise level is usually moderate. When on the casino floor, the noise level increases. The facility is not smoke free.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all qualifications, responsibilities, duties, and skills required.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.