Accounts Payable Coordinator

Seneca Gaming Corporation; City of Niagara Falls (NY); On-site; USD 20,000 - 29,000; Full time

Job summary

Seneca Gaming Corporation is seeking an Accounts Payable Coordinator to support the Accounts Payable department within our Niagara Falls property. You will handle high-volume invoice processing, vendor communications, and weekly payment cycles in a fast-paced casino environment.

Qualifications include a high school diploma and at least two years of AP experience, plus proficiency with MS Office and AP software. The role requires attention to detail, reliability and teamwork.

Qualifications

• Must have 2+ years accounts payable experience in a high-volume environment.
• Strong knowledge of MS Office applications.
• Experience with Infinium Payables and Stratton Warren preferred.
• Minimum 18 years of age and high school diploma required.

Responsibilities

• Handle high volume vendors and invoice matching.
• Receive, open, and distribute departmental mail.
• Review invoices for accuracy and resolve discrepancies.
• Process invoices for payment and apply early payment discounts.
• Prepare and process weekly payment cycles.
• Maintain vendor accounts and respond to inquiries.

Skills

Communication skills

Education

High School diploma or equivalent

Tools

MS Office

10-key data entry

Infinium Payables

Stratton Warren

Job description

Great teams make the #Best8Hours of your day. At Seneca Resorts & Casinos, we work hard, celebrate often, and build a culture people actually want to be part of.

The Accounts Payable Coordinator is responsible for assisting with the Seneca Gaming Corporation’s Accounts Payable department. All functions will be performed within the guidelines of the Seneca Gaming Corporation’s policies and procedures, Internal Control Standards and objectives.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Handle high volume and some complex vendors.
• Receive, open and distribute departmental mail.
• Sort and review invoices.
• Match purchasing and receive paperwork to invoices.
• Resolve invoice discrepancies in a timely manner.
• Process invoices for payment, ensuring any early payments discounts are taken.
• Prepare and process weekly payment cycles.
• Maintain all aspects of assigned vendor accounts, keeping current on payments.
• Set up and maintain files for department and for assigned vendors.
• Correspond with vendors and respond to inquiries.
• Correspond with internal departments and respond to inquiries.
• Review monthly accounts payable reports.
• Answer phones, use copy, facsimile, and other office machines.
• Maintain a current understanding of all policy and guidelines regarding information security including the Seneca Gaming Corporation Acceptable Use Policy. Understand and comply with all information security policies and procedures at all times.
• Provide exceptional customer service to all patrons and communicate in a pleasant, friendly and professional manner at all times. Maintain a professional work environment with supervisors, managers and staff.
• Meet the attendance guidelines of the job and adhere to regulatory, departmental and company policies.
• Must complete all required SGC Training programs within nine (9) months from commencement of employment.
• Attend all necessary meetings.
• Duties, responsibilities, requirements and expectations pertaining to this job are subject to change as needed. Hours are determined by a 24-hour schedule.

QUALIFICATIONS/REQUIREMENTS:

Education/Experience:

• Must be 18 years of age or older upon employment.
• High School diploma or its equivalency required.
• Minimum two (2) years Accounts Payable experience in high volume environment required.
• MS Office applications experience required.
• 10-key experience preferred.
• Experience with Infinium Payables and Stratton Warren preferred.

Language Skills and Reasoning Ability:

• Ability to communicate effectively both written and orally.
• Ability to write routine correspondence and to speak effectively to the public, employees and customers.
• Must have the ability to deal effectively and interact well with the customers and employees.
• Must have the ability to resolve problems/conflicts in a diplomatic and tactful manner.

Physical Requirements and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. When on the casino floor, the noise levels increase to loud. Must be able to work in an environment where smoking is permitted.

• Must be able to stand, walk and move through all areas of the property.
• Must be able to work nights, weekends and holidays.
• Maintain physical stamina and proper mental attitude to work under pressure in a fast-paced, noisy casino environment and effectively deal with guests, management and employees in all situations.
• Must be able to lift up to seventy-five (75) pounds.
• Must be able to bend, kneel, or stretch for filing purposes.
• Must be able to sit for extended periods working at a computer terminal.

Salary Starting Rate:

$17.92

Compensation is negotiable based on experience and education.

Each position has varying minimum qualifications. In the absence of fully qualified candidates, some requirements may be waived.