Senior Accounts Payable Clerk

The Salvation Army USA Central Territory; Southfield (MI); On-site; USD 45,000 - 60,000; Full time

Job summary

The Salvation Army USA Central Territory is seeking a Senior Accounts Payable Clerk to accurately process invoices and manage vendor payments. This role demands strong attention to detail and the ability to work independently, ensuring compliance with internal accounting policies.

Ideal candidates should have a high school diploma with accounting courses and four years of relevant experience. Proficiency in Microsoft Office 365 and strong communication skills are essential. Join a committed team focused on improving financial processes while supporting the mission.

Qualifications

• High School diploma or equivalent with beginning level college courses in accounting or related field.
• Minimum of four years' accounts payable experience in a computerized accounting environment.
• Experience in a nonprofit or faith-based organization is preferred.

Responsibilities

• Process a high volume of vendor invoices and ensure accurate GL account coding.
• Prepare weekly and ad-hoc check runs, ACH payments, and wire transfers.
• Reconcile AP subledger to the general ledger and assist with month-end close activities.

Skills

Attention to detail

Excellent communication

Interpersonal skills

Ability to manage multiple tasks

Education

High School diploma plus accounting courses

Four years accounts payable experience

Tools

Microsoft Office 365

Advanced Microsoft Excel

Job description

Position Summary

The Senior Accounts Payable Clerk is responsible for processing invoices, payments, and account reconciliations accurately and on time. This position ensures all payments follow Salvation Army policies, maintains organized financial records, and supports monthly closing and audit activities. The role requires attention to detail, accuracy, and the ability to work independently while supporting the overall efficiency of the accounting department.

Invoice Processing & Coding

• Receive, review, and process a high volume of vendor invoices.
• Verify correct GL account coding, cost center allocation, and adherence to company policies.
• Resolve discrepancies with internal departments and vendors.

Payments & Vendor Management

• Prepare weekly and ad‑hoc check runs, ACH payments, and wire transfers.
• Maintain vendor records, W9 information, and compliance documentation.
• Respond to vendor inquiries and address payment issues promptly.
• Reconcile vendor statements and ensure aged payables are current.

Reconciliations & Reporting

• Reconcile AP subledger to the general ledger.
• Assist with month‑end, quarter‑end, and year‑end close activities.
• Support accruals and prepare AP‑related journal entries.
• Provide AP aging reports and other analyses as needed.

Compliance & Process Improvement

• Ensure adherence to internal controls and accounting policies.
• Maintain organized and accurate AP files for audits.
• Identify opportunities for process efficiencies and automation.
• Support implementation of AP systems, workflow tools, or ERP enhancements.

Qualifications

Education/Experience

• High School diploma or equivalent with beginning level college courses in accounting or related field.
• A minimum of four (4) years’ accounts payable and accounts receivable experience in a computerized accounting environment.
• Experience in a nonprofit or faith‑based organization is preferred.

Abilities

• Ability to manage multiple tasks and meet deadlines.
• Ability to work with confidential material.
• Excellent communication and interpersonal skills.
• Takes ownership of tasks and drives projects to completion with limited direction.

Computer Skills

• Proficient in Microsoft Office 365.
• Advanced Microsoft Excel.
• Willingness to learn new software as needed.

Certificates and Licenses

• Complete Safe From Harm training, and keep current as needed.
• Must have and maintain a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR).