Senior Accounts Payable Clerk

The Salvation Army North & Central Illinois Division; Southfield (MI); On-site; USD 40,000 - 55,000; Full time

Job summary

The Salvation Army North & Central Illinois Division is looking for a Senior Accounts Payable Clerk responsible for processing invoices, managing vendor records, and ensuring compliance with internal controls. The role requires attention to detail and the ability to work independently.

With a minimum of four years’ experience in accounts payable and a focus on accuracy, the ideal candidate will support the accounting department's efficiency. Join a team dedicated to making a difference in the community.

Qualifications

• Minimum of four years accounts payable and accounts receivable experience required.
• Experience in a nonprofit or faith-based organization is preferred.

Responsibilities

• Process invoices and payments accurately and on time.
• Verify GL account coding and resolve discrepancies.
• Reconcile AP subledger to the general ledger.
• Ensure adherence to internal controls and accounting policies.

Skills

Managing multiple tasks

Confidential material handling

Communication skills

Ownership of tasks

Education

High School diploma or equivalent

Beginning level college courses in accounting

Tools

Microsoft Office 365

Advanced Microsoft Excel

Job description

At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.

Position Summary

The Senior Accounts Payable Clark is responsible for processing invoices, payments, and account reconciliations accurately and on time. This position ensures all payments follow Salvation Army policies, maintains organized financial records, and supports monthly closing and audit activities. The role requires attention to detail, accuracy, and the ability to work independently while supporting the overall efficiency of the accounting department.

Essential Responsibilities

Invoice Processing & Coding

• Receive, review, and process a high volume of vendor invoices.
• Verify correct GL account coding, cost center allocation, and adherence to company policies.
• Resolve discrepancies with internal departments and vendors.

Payments & Vendor Management

• Prepare weekly and ad‑hoc check runs, ACH payments, and wire transfers.
• Maintain vendor records, W‑9 information, and compliance documentation.
• Respond to vendor inquiries and address payment issues promptly.
• Reconcile vendor statements and ensure aged payables are current.

Reconciliations & Reporting

• Reconcile AP subledger to the general ledger.
• Assist with month‑end, quarter‑end, and year‑end close activities.
• Support accruals and prepare AP‑related journal entries.
• Provide AP aging reports and other analyses as needed.

Compliance & Process Improvement

• Ensure adherence to internal controls and accounting policies.
• Maintain organized and accurate AP files for audits.
• Identify opportunities for process efficiencies and automation.
• Support implementation of AP systems, workflow tools, or ERP enhancements.

Qualifications

Education/Experience

• High School diploma or equivalent with beginning level college courses in accounting or related field.
• A minimum of four (4) years’ accounts payable and accounts receivable experience in a computerized accounting environment.
• Experience in a nonprofit or faith‑based organization is preferred.

Abilities

Skills, Knowledge & Abilities

• Ability to manage multiple tasks and meet deadlines
• Ability to work with confidential material
• Excellent communication and interpersonal skills
• Takes ownership of tasks and drives projects to completion with limited direction

Computer Skills

• Proficient in Microsoft Office 365
• Advanced Microsoft Excel
• Willingness to learn new software as needed

Certificates And Licenses

• Complete Safe From Harm training, and keep current as needed
• Must have and maintain a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)