Senior Accounts Payable Clerk

Atlantic Group; Menomonee Falls (WI); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading company is seeking a Senior Accounts Payable Clerk to manage all aspects of the accounts payable process. This role involves executing payment cycles, tracking invoices, and ensuring compliance with tax documentation. Ideal candidates will have strong Excel skills and at least three years of office experience, preferably in manufacturing. Join a collaborative team focused on efficiency and accuracy in financial operations.

Qualifications

• At least three years of office experience, ideally in a manufacturing setting.
• Knowledge of electronic and paperless invoice systems is advantageous.

Responsibilities

• Execute weekly payment cycles, including issuing checks and electronic payments.
• Reconcile AP sub-ledger transactions to the general ledger to ensure data accuracy.
• Compile annual summaries for tax reporting on meal and entertainment expenses.

Skills

Excel

Interpersonal Skills

Organizational Skills

Education

High school diploma or equivalent

Post-secondary education

Job description

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Base pay range

$24.00/hr - $29.00/hr

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Job Title: Senior Accounts Payable Clerk

Overview:

Under the direction of the Controller, the Senior Accounts Payable Clerk is tasked with managing all aspects of the accounts payable process within a cooperative and fast-paced team environment. Key responsibilities include executing weekly payment cycles, entering and tracking invoices, handling monthly commission payouts, and ensuring compliance with tax documentation such as 1099-MISC and Canadian T-4 forms. This role involves frequent communication with both internal stakeholders and external vendors to resolve payment issues and ensure timely invoice approval. Precision, organizational skills, and experience with regulatory compliance are crucial.

Primary Duties:

• Digitally scan and categorize invoices and checks for streamlined recordkeeping
• Execute weekly payment cycles, including issuing checks and electronic payments
• Administer employee expense reimbursements and process related month-end accruals
• Reconcile AP sub-ledger transactions to the general ledger to ensure data accuracy
• Review invoice coding for alignment with the general ledger and internal policies
• Onboard new vendors and gather necessary compliance documents (e.g., insurance certificates)
• Compile annual summaries for tax reporting on meal and entertainment expenses
• Lead and participate in team huddles and cross-departmental meetings to troubleshoot issues and improve workflow efficiency
• Assist in setting departmental objectives and monitoring performance metrics
• Take on special projects and other duties to enhance AP operations

Requirements:

• High school diploma or equivalent; post-secondary education a plus
• At least three years of office experience, ideally in a manufacturing setting
• Strong Excel skills; experience in multi-currency transactions preferred
• Knowledge of electronic and paperless invoice systems is advantageous
• Familiarity with basic accounting principles and AP procedures
• Able to work flexibly during high-volume periods such as month-end close
• Strong interpersonal skills with a collaborative and detail-focused approach

#44735

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing

• Industries

  Manufacturing

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