Specialized Talent Administrator Coordinator

Cielo; Wauwatosa (WI); Remote; USD 30,000 - 42,000; Full time

Job summary

A leading company is seeking a Specialized Talent Administrator & Coordinator to support the talent acquisition process. This fully remote role involves managing recruitment logistics, conducting interviews, and ensuring a smooth onboarding process. Ideal candidates will have strong communication skills and experience in recruitment administration. The position offers competitive salary and benefits, including medical plans, 401K matching, and flexible paid time off.

Benefits

Medical, dental and vision plans

Short-term and long-term disability

Flex Paid Time Off (PTO)

401K with a match of 50% up to the first 4%

Volunteer Time Off (VTO)

Qualifications

• 6 months experience as a Talent Administrator & Coordinator preferred.
• Experience in a business or office environment.

Responsibilities

• Assist with recruitment and interview process.
• Schedule complex phone, video and in-person interviews.
• Coordinate candidate background, medical and reference checking processes.

Skills

Communication

Multitasking

Customer Service

Education

High school diploma or equivalent

Cielo TalentCloud ACE certification

Tools

Microsoft Office

Job description

Job Description

The Specialized Talent Administrator & Coordinator is responsible for providing administrative support to the talent acquisition process through pre-hire and post-hire activities, facilitating a variety of logistical and recruitment activities to service a particular client program or teams.

• Work Location: USA
• Work Arrangement: Fully remote (should be based in the US)
• Work Schedule: M-F, 8am-5pm ET
• Specific requirements: Good comm skills, client-facing exposure, multitasking, RPO background is a huge plus

Duties and Responsibilities:

• Assist with recruitment and interview process
• Complete phone interviews and document candidate responses, effectively screening in or out of the recruitment process based on position requirements
• Develop interview schedules to ensure qualified candidates are evaluated
• Update candidate statues in the appropriate recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.)
• Timely review of applicants who have applied via the ATS
• Schedule complex phone, video and in-person interviews with Recruiters or Hiring Managers
• Execute the offer process, including creating & routing offer letter and presenting offer to candidate
• Coordinate candidate background, medical and reference checking processes
• Arrange travel, transportation and accommodation for candidates
• Coordinate aspects of the on-boarding and off-boarding processes
• Edit and post positions to the ATS accurately and within the specified timeframes
• Administratively manage posting of roles to candidate generation channels
• Ensure recruitment team are appropriately updated on progress, escalate concerns or obstacles
• Provide metric and pipeline reporting
• Provide other administrative support to recruitment team as needed

Qualifications:
Qualifications

Position Requirements

Education:

• High school diploma or equivalent required
• Completed Cielo TalentCloud ACE certification preferred (internal employee)

Experience:

• Experience as a Talent Administrator & Coordinator for a minimum of 6 months preferred
• Experience in a business or office environment
• Customer service or administration preferred

Exposure:

• Strong recruitment administration skill-set / competencies.
• Knowledge of commonly-used concepts, practices, and procedures within talent acquisition strongly preferred.
• Fluent in English
• Strong communication skills, verbal and written
• Demonstrated proficiency with the Microsoft Office suite, including Outlook.
• Ability to prioritize and organize own work
• Desire to provide a high level of customer service to colleagues and clients

The anticipated starting salary range for individuals in this position is $30,000 - $42,000 , depending on experience, geography, and industry knowledge.

This position is eligible for an annual bonus based on the achievement of defined goals and benefits including:

Various medical plans based on coverage needed including medical, dental and vision.
STD, LTD, and HSA
Holiday pay
Flex Paid Time Off (PTO) model.
401K with a match of 50% up to the first 4%
Volunteer Time Off (VTO)

Additional Information

All your information will be kept confidential according to EEO guidelines.